Making Democracy Work

Board Meeting Agendas 2011-12

July, 2012

Board Retreat - July 8, 2012 - 1:00 - 6:00 pm

1:00-1:10 Welcome and Covenant KG 1:10-1:30 Review of Policies and Resources KG 1:30-2:00 Board Functions KG
--Approve new Executive Committee Leadership development Suzanne
--Appoint Board Members (2) for Nominating Committee KG
--Discuss Vacancies in Committees and Support Member Needs All

2:00-2:10 Treasurer's review Emily

2:10-2:20 Membership goals: Outreach Louise

2:20-2:50 Coffee Break All

2:50-3:30 Program Year Planning: Review entire calendar Yolanda /KG

Includes Action Committee Mary

Hot Topics

Initiatives and Referendums Study Helen, Rosalee and Judy

3:30-4:00 Voter Service Judy Merrill

4:00-4:15 Short Break All

4:15-4:45 Publicity and Communications Miranda Also Bev, Sandy

4:45-5:00 VOTER September issue Sandy V

5:00-5:45 Additional brainstorming ideas and reminders: Publicity, Development, Membership...

All

June, 2012 Old/New Board Meeting

F I N A L
LWVO Board Meeting Agenda

Old Board/New Board Meeting Thursday June 28th at 6:30 PM Home of Judi Bank : 5458 Fernhoff Road (off Skyline Blvd) Tel. 531 5449

Thank you Judi !

Refreshments: Everyone + informal potluck (please try to arrive by 6:20 to set out the food)

Notified absences: Debbie Mills, Emily Wilson, Suzanne Loosen

Guests : Tam Hege ? (to be confirmed)

Buffet service, greetings 6:30 (NOTE : I expect we will continue to enjoy our dinners during the meeting)
1. Call to order 6:50 Katherine G
2. Administrative 6:50-7.20

a. Introductions all around
b. Approve agenda Katherine G.
c Approve previous meeting minutes Katherine G
d. Treasurer's report Katherine G
e. Circulation of absences calendar Katherine G
f. Planning for Retreat : date, time, place, refreshments,preliminary program

3. Action Committee 7:20 + 7:25 Mary B
. a. Requests for Board approval ? If not please just circulate your

Report to all copied by Wed. evening 6/27
b. Brief Board discussion of highlights of circulated report.
4. Program 7:25- 7:30 Katherine O
Brief highlights of May 31st program and Annual Meeting : Board
discussion - general impressions, what worked, what didn't, tips for next time

5. Education Committee 7:30-7:35 Yolanda/Carole

a. Requests for Board approval ? If not please just circulate your
Report to all copied by Wed. evening 6/27

b. Brief Board discussion of highlights of circulated report

6 Development 7:35-7:40 Sandy/Judi B

Brief update on Oakland Easy Voter Guide funding sources

7 Voter Service 7:40 + 8:10 Judy M.

a. Registration - Board actions needed:
National Voter Registration Day Sept. 25 + select an activity Art & Soul Festival + proposal to share table with Registrar of Voters, needs Board approval b. Candidate Forums + proposals and update Videographer Proposal from Chamber of Commerce c. Pros and Cons + Board discussion needed Cooperative Bay Area Leagues video production + what can LWVO contribute? d. Easy Voter Guide : Kathleen what do you need from the Board?

8. Membership 8:10 + 8:15 Louise

New member welcome party July 12, 7:30-9pm at Louise's
+ Board members please come to meet and talk with new members

9. Publicity 8:15 + 8:25 Miranda

Status of Facebook page
Contacts with East Bay Express, other media
How will we announce & publicize any August or early Sept.candidate forums?

10. VOTER 8:25 Sandy

Will we need a July or August VOTER? What is anticipated delivery
Date of September VOTER ?

Adjourn 8:30

May, 2012

F I N A L (revised)
LWVO Board Meeting Agenda
May 14th, 2012, 6:30 pm
St. Paul's Towers, 100 Bay Place - 17th floor library
Refreshments: Kathleen and Judi Bank Notified absences: Debbie Mills, Katherine Oberle Guests : Yolanda Schonbrun

1. Call to order 6:30 Katherine G
2. Administrative 6:30 - 6:40 a. Approve agenda Katherine G.

b Approve previous meeting minutes Katherine G
c. Treasurer's report Katherine G
d. Circulation of absences calendar Katherine G

3. Action Committee 6:40 + 7:00 Mary B . a. Requests for Board approval : Peralta College Dist. Measure B

b. Report on recent activities
c. New requests for Action Committee consideration: Transit Agency
Measure B for Nov 2012; City re-organization of Parks & Rec etc. Suzanne; Judi B
.
4. Program 7:00-7:15 Katherine G for Katherine O
a. Deanna Santana May 31st : IMPORTANT NEED EMAIL ALERT
b. Annual Meeting June 13 : IMPORTANT NEED EMAIL ALERT
Need # guests estimate by 6/11; Committee chairs bring sign-up sheets and recruit for 2012
c. Annual Meeting Kit : reminder - reports needed from all committee chairs Katherine G
d. Legislative Interview with Loni Hancock Katherine G

5. Education Committee 7:15-7;25 Yolanda/Carole

See Report to Board : do we need to update LWVO Education position
In view of new National Position?

6 Development 7:25-7:30 Sandy/Judi B

a. Report on Luncheon (a super success!)
b. Grant applications pending

7 Voter Service and Education 7:30+ 7:45 Judy M.

a. High School registration project update
b. June 5th election : report on Candidate Forum May 11th
LWV State Easy Voter Guide and distribution (Judy M & Judi Bank)
c. November 6th election : Oakland Easy Voter Guide update Kathleen Cha

8. Membership 7:45 + 7:55 Louise

Recent initiatives, new brochure, member numbers update

9. Announcements 7:55 + 8:10 Katherine G

a. LWV Bay Area & Alameda County Council
b. LWVC Leadership Council Sacr. 5/19-20
c. LWVUS Convention 6/9- 6/12
d. June Old Board/New Board meeting : date (AFTER 6/13), venue, potluck?

9. VOTER 8:10 + 8:20 Sandy
10. Ten minutes of chit chat and gossip if we finish early

Adjourn 8:30

April, 2012

F I N A L LWVO Board Meeting Agenda April 9th, 2012, 6:30 pm St. Paul's Towers, 100 Bay Place - 17th floor library Refreshments: Echa and Judy M are signed up, but Echa did it last time ? Please clarify and confirm Notified absences: Debbie Mills, Katherine Oberle, Kathleen Cha, Echa Schneider Guests : Helen Hutchison, Privatization Study consensus committee

1. Call to order 6:30 Katherine G
2. Administrative 6:30 - 6:40 a. Approve agenda Katherine G.

b Approve previous meeting minutes Katherine G
c. Treasurer's report Katherine G
d. Circulation of absences calendar Katherine G

3 Nominating Committee 6:40 + 6:55 Carole A/Annmarie

Final report, for Board approval before Annual Meeting

4. Budget Committee 6:55 + 7:05 Katherine G

Final Budget for Board approval before Annual Meeting

5. Report on LWVUS Privatization Study Consensus Helen Hutchison

6. Action Committee 7:05 + 7:20 Mary B . a. Requests for Board approval

b. Report on recent activities
c. Hot Topics April 23 - State ballot measures, LWVC positions, and election changes Need email alert
d. Local Redistricting public meeting April 28th Dimond Library Need email alert
.
7. Program 7:20-7:35 Katherine O
a. Annual Meeting June 13 : venue, speaker, food etc.
b. Annual Meeting Kit : reminder - reports needed from all committee chairs Katherine G
c. Report on meeting with Egyptian vistors Annmarie, Judy M, Katherine G

8. Voter Service and Education 7:35 + 7:45 Judy M.

a. High School registration project update
b. June Candidate Forums + preliminary plans, volunteers needed

9. Development 7:45 + 7:50 Sandy/Judi B

a. Luncheon plans update : sponsors
b. Luncheon : Board members encouraged to send personal invitations

10 Membership 7:55+ 8:00 Louise Recent Membership Committee initiatives to retain members Brochure printed and ready to distribute ?

11. Announcements 8:00 + 8:20 Katherine G

a. Legislative interview Loni Hancock Fri 4/27 : need 2 participants, Sandra Coleman will lead
b. National Convention June 8-12 : LWVO delegates & backups
c. LWV Bay Area convention : we can have 5 delegates + who plans to go ?

12. VOTER & Call to Annual Meeting 8:20 + 8:30 Sandy

Adjourn 8:30 Next Meeting Monday May 14th

March 2012

F I N A L
LWVO Board Meeting Agenda

March 12th, 2012, 6:30 pm
St. Paul's Towers, 100 Bay Place - 17th floor library

Refreshments: Echa Schneider

Notified absences: Louise Rothman-Riemer, Suzanne Loosen, Katherine Oberle

Guests : Pam Hege, new Management Training Associate

1. Call to order 6:30 Katherine G
2. Administrative 6:30 - 6:40 a. Approve agenda Katherine G.

b Approve previous meeting minutes Katherine G
c. Treasurer's report Katherine G
d. Circulation of absences calendar Katherine G
e. Introduction of Tam Hege Katherine G

3 Nominating Committee 6:40 + 6:55 Carole A/Annmarie

Preliminary report for Board input (final report to be presented
At April Board meeting)

4. Budget Committee 6:55 + 7:05 Katherine G

Preliminary 2012-13 budget for Board review (final budget
To be presented at April Board meeting)

5. Action Committee 7:05 + 7:20 Mary B . a. Requests for Board approval

b. Report on recent activities : Public Ethics Commission, Sunshine Ordinance, other
c. Hot Topics March 26th + Campaign Finance Reform Need email alert
Hot Topics April 23 - State ballot measures and election changes Need email alert
d. Local Redistricting public meeting April 28th Dimond Library Need email alert
. 6 Program 7:20-7:35 Katherine O
a. March 24th program and consensus National Privatization study + refreshments? Need email alert
b. Annual Meeting June 13 : update on venue, speaker, budget
c. Request to co-sponsor Lily Ledbetter event at Mills College :
Needs Board approval Katherine G

7. Voter Service and Education 7:35 + 7:45 Judy M.

a. High School registration project

8. Development 7:45 + 7:50 Sandy/Judi B

a. Luncheon plans update : sponsors, invitation mailing party Wed 3/21

9 Membership 7:55+ 8:00 Annmarie for Louise

a. Update on membership count & renewals
b. New brochure samples

10. Announcements 8:00 + 8:20 Katherine G

a. Legislative interview Loni Hancock Fri 4/27
b. State Dept visitors from Egypt, 3/22 or 3/23
c. City of Oakland request for LWVO to monitor Neighborhood Watch Steering
Committee election, 3/28 at 5:30 PM : volunteers needed
d. LWVUS , LWVC , LWV Bay Area & Alameda Cty:

Leadership Council Sacramento May 19-20 : sign-ups
National Convention June 8 + 11 : sign ups
LWV Bay Area convention May 5th : sign ups
Alameda County ¬ Dave Macdonald retirement

11. VOTER 8:20 + 8:30 Sandy

Adjounr 8:30 Next Meeting Monday April 9, refreshments Judy M. and ?????

February, 2012

F I N A L
LWVO Board Meeting Agenda

February 13, 2012, 6:30 pm
St. Paul's Towers, 100 Bay Place - 17th floor library

Refreshments: TO BE DETERMINED

Notified absences: Debbie Mills, Annmarie Hallin, Judy Merrill

Guests: none identified

1. Call to order 6:30 Katherine G
2. Administrative 6:30 - 6:40
a. Approve agenda Katherine G.

b Approve previous meeting minutes Katherine G
c. Treasurer's report Katherine G
d. Circulation of absences calendar Katherine G

3 Action 6:40 - 7:00 Mary B

a. Requests for Board approval: none this month ?
b. Report on recent activities: Public Ethics Commission, Sunshine Ordinance, other
c. Hot Topics Feb 27th Oakland Schools Need email alert.
Hot Topics March 26th - Campaign Finance Reform

4. Program 7:00-7:30 Katherine O, Louise

a. Report on national, Bay Area and local Program Planning for Board approval
b. Feb. 21st program on OUSD Strategic Plan Need email alert
c. March 24th program and consensus National Privatization study - refreshments?
d. Annual Meeting June 13: update from Jan meeting on venue, speaker, budget - where are we?

5. Voter Service and Education 7:30 - 7:40 Katherine G for Judy M.

a. High School registration project Carole A.
b. Oakland Easy Voter Guide for Nov. 2012: funding issue? Kathleen Cha

6. Development 7:40 - 7:45 Sandy/Judi B

a. Luncheon plans update: sponsors
b. Status of grant applications

7 Membership 7:45 - 7:55 Louise R-R

a. Update on membership count & renewals
b. New brochure approved by Board at Jan Meeting : status ?
c. Empowering Women of Color Conference Berkeley March 3rd

8. Legislative Interviews update 7:55 - 8:00 Judi B, Katherine G

9. Announcements 8:00 - 8:20 Katherine G

a.Alameda County Council
b. LWVUS and LWVC Leaders Updates:
LWVC Workshop in San Jose Feb, 25; Leadership Council Sacramento May 19-20: Who is attending?

10 VOTER 8:20 - 8:30 Sandy

January, 2012

<centerF I N A L With ADDENDUM
LWVO Board Meeting Agenda

January 9, 2012, 6:30 pm
St. Paul's Towers, 100 Bay Place

Refreshments: Louise, Mary

Notified absences: Debbie Mills, Kathleen Cha, Katherine Oberle, Echa Schneider

Guests: none identified

1. Call to order 6:30 Katherine G
2. Administrative 6:30 - 6:40 a. Approve agenda Katherine G.

b Approve previous meeting minutes Annmarie H
c. Treasurer's report - deferred to Feb. meeting Debbie/Katherine G
d. Circulation of absences calendar and refreshments signup Katherine G

3 Action 6:40 - 7:00 Mary B

a. Requests for Board approval: revised letter re City budget process
b. Report on recent activities: statement at Council re opposition to
Citizens United Supreme Court decision
c. Hot Topics Jan 23rd 6 PM (Note time change) : Privatization of Gvt services
Need email alert.
d. Future Hot Topics NOTE: Board members are urged to attend Hot Topics meetings

4. Voter Service and Education 7:00 - 7:20

a. Forum on Mayoral Recall Wed. Jan 25th 6 - 8 PM at Nile Hall,
Preservation Park - volunteers needed for question sorting Katherine G
Need email alert - flyer from Oakland Tribune
b. High School registration project Judy M.

5. Nominating Committee 7:15 - 7:20 Carole A.

New Committee member, new Committee Chair

6. Program 7:20 - 7:35 Katherine O, Louise

Jan. 21 - Program Planning (US, Bay Area, Local)
Need email alert with link to Positions on LWVO Website
Proposals received from other Leagues for National Convention
Feb 21 - OUSD Strategic Plan Panel
March 20 - LWVUS Privatization Study - Helen H will facilitate
Coordination with other Alameda Cty Leagues (Katherine G.)
Annual Meeting June 13 (after LWVUS Convention): venue, speaker, budget

7. Development 7:35 - 7:45 Judi B/Katherine G/Sandy

a. Luncheon plans, speaker, Making Democracy Work awards
b. Year-end fundraiser: how much received todate ?
c. Status of grant applications

8 Membership 7:45 - 7:55 Louise R-R

a. Update on membership count & renewals
b. Board review & comments on proposed brochure : let's finalize this
c. Empowering Women of Color Conference Berkeley March 3rd

10. Announcements 8:00 - 8:20 Katherine G

a.Alameda County Council: letter to Metropolitan Transportation Committee
for Board approval b.Bay Area League Day Feb 4th Need Email Blast
b. LWVUS and LWVC Leaders Updates: upcoming LWVC Leadership Council Sacramento May 19-20; LWVUS National Convention June 8-12

11. VOTER 8:20 - 8:30 Sandy

Next Meeting Mon Feb 13th, refreshments by Suzanne & Annmarie

ADDENDUM : Executive Committee decision: On January 19th Katherine G. asked the Executive Committee to approve a request to urge LWVUS to make advocacy against the impact of the Citizens United decision a legislative priority in the coming year. As of January 21st, four out of five Exec. Comm. Members (Katherine O., Suzanne Loosen, Judy Merrill and Katherine G.) responded to the request and voted unanimously to approve it. Katherine G. sent an email to the Advocacy section of LWVUS joining LWVO's name to other local Leagues making this request. LWVUS Board on Jan. 31st will decide the legislative priorities for 2012.

December, 2011

F I N A L LWVO Board Meeting Agenda December 12, 2011, 6:30 pm St. Paul's Towers, 100 Bay Place

Refreshments: Sandy V and Annmarie Notified absences: Debbie Mills Guests: none identified

1. Call to order 6:30 Katherine G
2. Administrative 6:30 - 6:40 a. Approve agenda Katherine G.

b Approve previous meeting minutes Annmarie H
c. Treasurer's report Debbie/Katherine G
d. Circulation of absences calendar and refreshments signup Katherine G

3 Action 6:40 - 7:00 Mary B

a. Requests for Board approval
b. Report on recent activities
c. Hot Topics Jan 23rd 6 PM (Note time change)

4. Voter Service and Education 7:00 - 7:15 Whole Board

Request to cosponsor forum on Mayoral recall

5. Nominating Committee 7:15 - 7:20 Katherine G

6. Program 7:20 - 7:35 Katherine O, Louise

a. Dec. 16th Holiday Party - any last-minute arrangements?
b. Upcoming Programs :
Jan. 21 - Program Planning (US, Bay Area, Local)
Feb ??? - OUSD Strategic Plan : panel confirmed yet ?
March 20 - LWVUS Privatization Study - Helen H will facilitate (to confirm);
Coordination with other Alameda Cty Leagues (Katherine G.)

7. Development 7:35 - 7:45 Judi B/Katherine G

a. Luncheon plans, speaker, Making Democracy Work awards
b. Year-end fundraiser-: how much received todate ?

8 Membership 7:45 - 7:55 Louise R-R

a. Update on membership count & renewals
b. Update on proposed brochure
c. Update on other initiatives

9. Communications//PR : 7:55 - 8:00 Echa

a. Email alerts for: City of Oakland Day of Inclusion 12-14; MDW Awards;
Holiday party 12/16; DISCLOSE Act event 1/07; Program Planning 1/21;
Hot Topics 1/23; LWV Bay Area League Day 2/04; any others ?
b. How is email address updating process working?

10. Announcements 8:00 - 8:20 Katherine G

a. Day of Inclusion 12/14 at City Hall (Exec Comm approved co-sponsor)
b. LWV County Council and LWV Bay Area Updates: Bay Area League Day Feb 4th
b. LWVUS and LWVC Leaders Updates

11. VOTER 8:20 - 8:30 Sandy

Next Meeting Mon Jan 9th, refreshments by Louise and Mary B

November, 2011

F I N A L
LWVO Board Meeting Agenda
November 14, 2011, 6:30 pm
St. Paul's Towers, 100 Bay Place

Refreshments: Carole A and Katherine G
Notified absences: Suzanne, Sandy
Guests: Yolanda Schonbrun

1. Call to order 6:30 Katherine G
   
2. Administrative 6:30 - 6:40  
    a. Approve agenda Katherine G.
    b Approve previous meeting minutes Annmarie H
    c. Treasurer's report Debbie/Katherine G
    d. Circulation of absences calendar and refreshments signup Katherine G
   
3 Education Study 6:40 - 6:55 Yolanda/Carole
    Consensus report to LWVUS for Board approval  
   
4 Action 6:55 - 7:10 Mary B
    a. Requests for Board approval  
    b. Report on recent activities  
    c. Hot Topics Dec 5th    
    d. DISCLOSE Act petitions  
   
5 Membership 7:10 - 7:20 Louise R-R
    a. Update on membership count & renewals  
    b. Update on proposed brochure  
    c. Update on other initiatives  
   
6. Program 7:20 - 7:35 Katherine O, Louise
    a. Nov 15 program Initiative & Referendum - any last minute needs  
    b. Upcoming Programs: Dec (holiday party), Jan (program planning), Feb (choose topic)  
    c. Reports on outreach efforts: Girl Scouts (Louise); Holy Names students (KatherineG)  
    d. LWVO Participation in LWVC I & R update study; in LWVUS Privatization Study  
   
7. Development 7:35 - 7:45 Sandy & Judi B for the Committee
    a. Luncheon plans, Making Democracy Work awards  
    b. Year-end fundraiser or other activities?  
   
8. Communications/PR: 7:45 - 7:55 Echa
    a. New email blast format & appearance: Board response & suggestions  
    b. Communications committee to develop policy for coordinated communications (Website/VOTER/Email blast/Facebook....)  
   
9. Announcements 8:00 - 8:20  
    a. LWV County Council - Death Penalty petitions Katherine G
    b. LWVUS Leaders Updates Katherine G
    c. LWVC Leaders Updates Katherine G
   
10. VOTER 8:20 - 8:30 Sandy {end table} Adjourn : 8:30

Next Meeting Monday Dec. 12; Refreshments Sandy & Annmarie

October 2011

F I N A L
LWVO Board Meeting Agenda
October 10, 2011, 6:30 pm
St. Paul's Towers, 100 Bay Place

Refreshments: Bev Solo, Judi Bank
Notified absences: Kathleen Cha , Debbie Mills, Echa Schneider
Guests: none

1. Call to order 6:30 Katherine G

2. Administrative 6:30 - 6:40
    a. Approve agenda Katherine G.
    b. Approve previous meeting minutes Sandy V.
    c. Treasurer's report Debbie/Katherine G
    d. Circulation of absences calendar and refreshments signup Katherine G
    e. Retreat follow-up : Board policies, Nominating Committee Katherine G
Committee
3 Membership Committee 6:40 - 6:50 Louise
    a. Membership count, renewals, interest surveys  
    b. New "Join Us" brochure  
    c. Other initiatives to report ?  

4 Voter Service 6:50 - 7:10 Judy M, Kathleen
    a. Local EVG  
    b. Pros and Cons speakers  
    c. Other issues ?  

5 Action 7:10 - 7:30 Mary
    a. Report on recent activitis and requests for Board approval  
    b. Hot Topics Oct 24 and Dec. 5  

6. Program 7:30 - 7:45 Katherine O, Louise
    a. Oct. 2nd Suffrage Parade recap  
    b. Upcoming Programs: October 11 - any Board assistance needed?  
    c. November Program plans  

7. Education Committee 7:45 - 7:55 Carole for the Committee
    a. Review of Oct. meeting; plans for the final meeting
    and consensus; any requests of the Board
 

8. Development 7:55 - 8:05 Sandy & Judi B
    a. Luncheon plans for the Committee
    b. Year-end fundraiser  

9. Communications//PR : 8:05- 8:10 DEFERRED TO 11-14-11 Echa
    a. New email blast format & appearance : Board response  

10. Announcements 8:10 - 8:20  
    a. LWVUS Leaders Updates Katherine G
    b. LWVC Leaders Updates Katherine G
    c. LWV Alameda County Council, LWV Bay Area Katherine G

11. VOTER 8:20 - 8:30 Sandy

Adjourn : 8:30

Next Meeting Monday Nov. 14

September, 2011

F I N A L FINAL
LWVO Board Meeting Agenda
September 12, 2011, 6:30 pm
St. Paul's Towers, 100 Bay Place

Refreshments: Judy Merrill, Sandy Venning
Notified absences: Annmarie Hallin, Debbie Mills
Guests: Yolanda Schonbrun

1. Call to order and selection of substitute Secretary Katherine G
2. Education Committee 6:35-6:50 Yolanda
    a. Review of Sept. meeting; plans for the following meetings and
        consensus;any requests of the Board
 
3. Administrative 6:50-7:05  
    a. Approve agenda Katherine G.
    b Approve previous meeting minutes Katherine G
    c. Treasurer's report Katherine G
    d. Circulation of absences calendar and refreshments signup Katherine G
    e. Retreat follow-up: Board policies, covenant, Nominating
        Committee
Katherine G
4 Membership Committee 7:05-7:20 Louise
    a. Membership count, renewals, interest surveys [column[  
    b. New "Join Us" brochure?
5 Action 7:20-7:50 Mary
    a. City Ballot Measures Nov 15th: presentation of pros & cons
        analysis, recommendations to Board for LWVO positions
 
    b. Report on recent activities  
    c. LWVC action requests: re signing initiatives  
6 Program 7:50-8;00 Katherine O, Louise
    a. Oct. 2nd Suffrage Parade  
    b. Upcoming Programs: October  
6. Voter Service 8:00-8:10 Judy M, Kathleen
    a. Local EVG  
8. Development Board members please read report distributed 9/11. No discussion.
9. Announcements 8:10 - 8:20  
    a. National Womens Political Caucus events: co-sponsorships Katherine G
    b. LWVUS Leaders Updates Katherine G
    c. LWVC Leaders Updates Katherine G
    d. LWV Alameda County Council, LWV Bay Area Katherine G
10. VOTER 8:20 - 8:30 Sandy

Board Retreat, July 2011

Time Agenda Item Leader Documents Advance Effort Outcomes
9:00-
9:10
Welcome and Covenant KG Proposed Board covenant, to be emailed separately to Board members Members should read in advance and be prepared to propose changes Consensus on Board covenant. Notetakervolunteer
9:10-
9:25
Review of Policies KG Policy Documents to be emailed separately to Board Members should read in advance and be prepared to ask questions Consensus
9:25-
10:00
Board Functions
--Approve new Executive Committee
--Nominating Committee guidelines and needs; leadership development
--Appoint Board Members (2) for Nominating Committee
--Discuss Vacancies in Committees and Support Member Needs
KG,
Terry Kulka
Committee List with chairs, members, and roles : to be emailed separately to Board members

LWVC & LWVUS resource info on leadership development

Members should read in advance and be prepared to ask questions General understanding of roles and responsibilities; all holes filled (hopefully!); road map for future leadership development
10:00-
10:15
Coffee Break       Re-charge energy
10:15-
10:25
Treasurer's review Debbie Final financial results 2010/11; approved budget 2011/12   Understanding of anticipated costs of activities & programs,
10:25-
10:45
Membership goals: Outreach and new brochure Louise Sample printout of new brochure   Identify growth target & tactics. Choose brochure
10:45-
11:30
Program Year Planning: Review entire calendar

Outreach and Education: update on 10/2 Suffrage March

Education Committee Study

Citizen Education project on Budget

Katherine O

Louise, Suzanne et al

Yolanda, Carole

Mary, Katherine G.

List of last year's programs : see Program report in Annual Meeting Kit. Calendar Any written materials from LWVC   Decide on Sept & Oct Programs; brainstorm others; finalize Suffrage event activities & volunteers; finalize Education Study calendar; flesh out Budget education project, activities and volunteers
11:30-
11:45
Voter Service: Identify anticipated needs based on current knowledge of potential elections, local and State Judy Merrill Calendar Get up-to-date by checking councilmember newsletters, LWVC website,... Prelim plan for Nov 11 and spring 12 elections; decision whether to produce local EVG
11:45-
12:30
LUNCH Food Committee     Relax and socialize
12:30-
1:00
Action activities anticipated; Hot Topics scheduling; Mary Calendar   Brainstorm how we do Action, how to respond to requests
1:00-
1:15
VOTER August issue Sandy V   Deadline dates; ideas for contents
1:15-
2:00
Additional brainstorming ideas and reminders: Publicity, Development, Membership... All     Ideas recorded for subsequent follow-up

June, 2011

F I N A L
LWVO Board Meeting Agenda
June 20, 2011, 6:30 pm
Home of Louise Rothman-Riemer: 5560 Harbord Drive

Refreshments: informal potluck - bring something interesting to share

Notified absences: none

Guest : Yolanda Schonbrun

1. Call to order and introduction of new Board member Suzanne
2. Administrative  
a. Approve agenda Suzanne
b. Approve previous meeting minutes Annmarie
c. Treasurer's report Debbie
d. Reminder: Board Retreat Saturday 7/23 9AM - 2 PM Katherine G
3. Action - report on recent activities Marion
4. "Got the Vote? Women's Voting Centennial Parade" Louise or Suzanne
(approximate title of October 2 event)  
5. Education Committee - National study Yolanda/Carole
6. Membership Committee - membership count, interest surveys Louise
7. Voter Service - request from Senior Residence
for election assistance
Judy Merrill
8. Development - anything to report or request? Sandy V.
9. P.R. and Communications - anything to report or request? Mary B
10. Legislative Interviews - Sandré Swanson: VOTER story? Echa
11. Members-Only Website - updates? Bev
12. Announcements  
LWV Bay Area - anything to report or request? Marion
LWV ACC - meeting will be 6/25; nothing to report at this time Katherine G.
LWVC/US: local Leagues responses to LWVUS "Clean Air Act"
TV ad; LWVC voter education project on Budget
Katherine G
13. VOTER Sandy
Adjournment  

May, 2011

LWVO Board Meeting Agenda
May 9, 2011, 6:30 pm
St. Paul's Towers, 21st Floor Conference Room

Refreshments: Suzanne and Katherine G.
Notified absences:  
1. Call to order Suzanne
2. Administrative  
a. Approve agenda Suzanne
b. Approve previous meeting minutes Annmarie
c. Treasurer's report Debbie
d. Board year update Katherine G.
e. Scheduling: "New Board/old Board" meeting
in June and Board retreat in summer
Katherine G.
3. 100th Anniversary Women's Suffrage in CA Sandy Threlfell
4. Program Katherine O.
4. Action [column[ Marion
6. Membership Committee Louise
7. Development Sandy V.
8. P.R. and Communications Mary B
9. Legislative Interviews) Kathleen
10. Members-Only Website Bev
11. Announcements (10 minutes)  
LWVC State Convention - delegates, awards Katherine G.
LWV Bay Area Marion
LWV ACC Katherine G.
LWVCA/US Katherine G.
12. VOTER (10 minutes) Sandy
Adjournment

Next Board Meeting: Monday, June 13