Making Democracy Work

Board Meeting Agendas 2012-13

May 2013

F I N A L
LWVO Board Meeting Agenda
May 2013 Board Meeting Monday May 13th at 6:30 PM
St. Paul's Towers 100 Bay Place

Refreshments: Judi Bank and Emily Wilson Notified absences: none Guests : Allene Warren (for Action and for Education); Iris Winogrond (for Education)

1. Call to order 6:30 Katherine
2. Administrative 6:30 - 6:40

a. Approve agenda Katherine
b Approve April meeting Minutes Annmarie
c. Treasurer's report Emily
d. Circulation of absences calendar Rosalee
e. Review 2012-2013 Board Calendar Rosalee/Katherine
f. Board announcement: Miranda Perry has resigned from the
Board effective May 2013 and we have regretfully accepted her resignation.

3. Program 6:40 - 7:00 Yolanda & Rosalee

Annual Meeting June 5th: speaker, venue and budget
Annual Meeting Kit: reminders; presentations/requests
for volunteers from committee chairs, sign-up lists Rosalee
Presentation of proposed 2013-2014 Program : limited update
study of local education position - proposed scope & purpose
for Board approval Yolanda

4 Action 7:00 -7:20 Mary B

Update on Action Committee activities, requests of the Board

5. Development Committee / Luncheon 7:20 -7:30 Sandy V./Judi B./Katherine

Financial results of the luncheon Emily

6 Voter Service 7:30-7:35 Sandy V.

Report on High School Student Registration & Education

7. Communications Committee update 7:35-7:45 Leslie & Bev (Website update)

8 Membership & Outreach 7:45 - 7:50 Louise R-R

9 Bay Area League, Plan Bay Area meetings 7:50 - 8:05 Judi B

10. State League: update on Convention 8:05 - 8:15 Katherine

12. June Board meeting: traditional "Old Board/New Board? meeting after Annual Meeting; set date, shall we do potluck at a Board member home ?

13. VOTER 8:20 - 8:30 Sandy

Adjourn 8:30

April 2013

F I N A L
LWVO Board Meeting Agenda
April 2013 Board Meeting Monday April 8th at 6:30 PM
St. Paul's Towers 100 Bay Place

Refreshments: Yolanda Schonbrun and Sandy Venning Notified absences: Judy Merrill, Miranda Perry (leave of absence), Suzanne Loosen Guests : Allene Warren

1. Call to order 6:30 Katherine
2. Administrative 6:30 - 6:40

a. Approve agenda Katherine
b Approve March meeting minutes Annmarie
c. Treasurer's report Emily
d. Circulation of absences calendar Rosalee
e. Review 2012-2013 Board Calendar Rosalee/Katherine

3. Program 6:40 - 7:10 Yolanda & Allene

Annual Meeting June 5th: speaker, venue and budget
Call to Annual Meeting and Annual Meeting Kit: reminders Rosalee & Katherine
Proposed Budget for Call to Annual Meeting Emily & Katherine

4. Action 7:10 - 7:30 Mary B

a. For the record and for website: LWVO statement on
budget process at April 2nd City Council meeting
b. Update on Action Committee activities, requests of the Board
c. Hot Topics April 22 Technology comes to Oakland

5. Development Committee / Luncheon 7:30 - 7:40 Sandy V./Judi B./Katherine

6. Voter Service 7:40 - 7:45 Sandy V.

Report on High School Student Registration & Education

7. Communications Committee update 7:45 - 8:00 Leslie

Listserves "inventory" & Board member assignments ?

8 Membership & Outreach 8:00 - 8:05 Louise R-R

9 Bay Area League 8:05 - 8:15 Judi B

10. State League: update on Convention 8:15 - 8:20 Katherine

11. Other announcements: none ?

13. VOTER 8:20 - 8:30 Sandy

Next meeting : Monday May 13

March 2013

F I N A L
LWVO Board Meeting Agenda
March 2013 Board Meeting Monday March 11th at 6:30 PM
St. Paul's Towers 100 Bay Place

Refreshments: Suzanne Loosen and Louise Rothman-Riemer
Notified absences: Yolanda Schonbrun, Miranda Perry (leave of absence)
Guests: Sue Veit (Nominating Committee); Helen Hutchison (Initiative & Referendum study); Allene Warren and Emma Roos (Education Committee).

1. Call to order 6:30 Katherine
2. Administrative 6:30 - 6:40

a. Approve agenda Katherine
b Approve February meeting minutes Annmarie
c. Treasurer's report Emily
d. Circulation of absences calendar Rosalee
e. Review 2012-2013 Board Calendar Rosalee/Katherine

3. Nominating Committee 6:40 - 6:55 Sue Veit

Preliminary report of Nominating Committee for Annual meeting

4. Initiative and Referendum Study 6:55 - 7:10 Helen Hutchison

Report on Consensus meeting

5. Program 7:10 - 7:30

a. March 13th Program reminder, any last minute requests from Rosalee & Katherine
Board; no program scheduled for April
b. Annual Meeting June 5th : speaker proposals Allene Warren, others
venue and budget Katherine G.
Call to Annual Meeting and Annual Meeting Kit : reminders Rosalee & Katherine
Proposed Budget for Call to Annual Meeting Emily & Katherine

6. Development Committee 7:30 - 7:40 Sandy V./Judi B./Katherine

Luncheon update; any requests for Board assistance

7. Voter Service 7:40 - 7:50 Sandy V.

Report on High School Student Registration & Education

8. Action 7:50 - 8 : 00 Mary B

a. For the record and for website: Executive Committee approval of letter to Make Oakland Better Now re Rainy Day Fund ballot proposal (attached to agenda)
b. Update on Action Committee activities, requests of the Board
c. Hot Topics March 26 (Bay Trail) & April 22 (Technology)

9. Communications Committee update 8 :00 - 8:05 Leslie

10. Membership & Outreach 8:05 - 8:10 Louise R-R 11 Alameda County Council; other Bay Area 8:10 - 8:15 Judi B

11. State League : update on Convention 8:15 - 8:20 Katherine

12. Other announcements : 8:20 - 8:25

National Womens Political Caucus April 1st dinner - Health Care Katherine
in Canada movie and talk - request for LWVO co sponsorship
Request from LWVO member Barbara Newcombe for letter nominating
Libby Schaaf as Office of Parks and Rec "Mother of the year."

13. VOTER 8:25 - 8:30 Sandy

Adjourn Next meeting : Monday April 8th

February, 2013

F I N A L
LWVO Board Meeting Agenda
February 2013 Board Meeting Monday Feb. 11th at 6:30 PM
St. Paul's Towers 100 Bay Place

Refreshments: Rosalee Schubert & Leslie Smith Notified absences: Carole Agnello (temporary leave); Miranda Perry (leave of absence) Guests : Shinal Lakshman, Communications Committee intern, Allene Warren

1. Call to order 6:30 Katherine
2. Administrative 6:30 - 6:40

a. Approve agenda Katherine
b Approve November meeting minutes Louise
c. Approve January meeting minutes Annmarie
d. Treasurer's report Emily
e. Circulation of absences calendar Rosalee
f. Review 2012-2013 Board Calendar Rosalee/Katherine

3. Communications Committee 6:40 - 6:55 Leslie Smith . a. Report on kick-off meeting; first draft of roles& responsibilities,

strategy, policies, etc. for Board discussion and suggestions

4. Action 6:55 - 7:15 Mary B

Due to rescheduled Action Committee meeting, report will be
distributed at Board meeting
a. For the record and for website : Executive Committee approval Katherine Feb 4th 2012 to present statement at Public Ethics Commission meeting (statement attached) b. Requests for Board approval c. Update on Action Committee activities d. Hot Topics calendar March 26th, April 25th

5. Program 7:15 - 7:35 Yolanda

a. Report on Program Planning Meeting Jan. 19th for Board approval
& submission to LWVC and to LWVO Annual Meeting
b. Initiative & Referendum Consensus mtg 2/23 : any requests of Yolanda & Study Comm.
the Board ? How to prepare for consensus.
c. March 13th Program : Women in the Muslim World (New Democracies?) &
U.N. Commission on Status of Women - Violence against Women
d. April Program ?
e. Annual Meeting June 5th : venue, speaker

6. Education 7:35 - 7:45 Yolanda

Draft letter to OUSD Board : status ?

7. Voter Service 7:45 - 7:50 Sandy

HS Student Registration Spring 2013

8. Development 7:50 - 7:55 Sandy,Judi,Katherine

Luncheon update - invitation mailing party March 20th
Other fundraising update : amounts received

8. Membership 7:55 - 8:05 Louise

Member count at LWVUS cutoff date : did we grow or lose?
Upcoming Membership and outreach initiatives - Wiki history Louise & Katherine

9. Bay Area League - any updates? 8:05 Judi

10. State League : update on Convention 8:10 - 8:15 Katherine

11. Other announcements ?

12. VOTER 8:15 - 8:30 Sandy

Adjourn Next meeting : Monday March 11

January, 2013

R E V I S E D F I N A L, amended
LWVO Board Meeting Agenda

January 2013 Board Meeting Monday Jan. 14 at 6:30 PM
St. Paul's Towers 100 Bay Place
Refreshments: Bev Solo and Mary Bergan

Notified absences: Miranda Perry, Emily Wilson, Carole Agnello, Leslie Smith Guests : none

1. Call to order 6:30 Katherine
2. Administrative 6:30 - 6:40

a. Approve agenda Katherine
b Approve November meeting minutes Louise
c. Approve December meeting minutes Annmarie
d. Treasurer's report Katherine for Emily
Budget Committee : Bev Solo will replace Carole Agnello
e. Circulation of absences calendar Rosalee
f. Review 2012-2013 Board Calendar Rosalee/Katherine

3. Action Committee 6:40 - 6:50 Mary B . a. Requests for Board approval

b. Hot Topics : Jan 28 Urban Farming & Community
Gardens in Oakland; none in Feb. (bracketed by Program
Planning Jan 19 and Initiative & Referendum consensus Feb.23)
c. Update on Action Committee activities

4. Program 6:50 - 7:10 See Yolanda's report Yolanda

a. Program Planning Sat. Jan 19 : preparation (materials available to download from
LWVC); room arrangements; refreshments; announcement/email blast
b. Initiative & Referendum Study - consensus Sat. Feb. 23 : venue; prep. materials;
refreshments; announcements
c. Ideas for March & April programs

5. Education Committee 7:35 - 7:50 See Yolanda's report Yolanda

Proposal for local position update ; proposed letter to School Board

6. Voter Service - nothing to report Judy M

7 Development 7:10 - 7:25 See Bonnie/Kathy's report Sandy/Judi B/

a. Luncheon ! Making Democracy Work awards for
Board review & approval

8. Membership & Outreach 7:50 - 8:00 See Membership Comm Rpt Louise

Wikipedia events : Katherine

9. LWVUS, LWVC, Alameda County 8:00 - 8:10 Judi/Katherine

& Bay Area activities
Feb. 2 Bay Area League Day Judi
LWVC - State Convention May 17-19 Katherine
National League call for legislative priorities guidance : our response

10. Other announcements 8:00 - 8:15 Monday Jan 21 MLK Day - Day of Service: volunteer opportunities in Oakland; please consider participating in an activity and WEAR YOUR LWV BUTTON. See below. Monday Jan 21 MLK Day - voter registration opportunity at McLymonds HS

11. February VOTER 8:15 - 8: 30 Sandy

Day of Service at The Gardens at Lake Merritt - On January 21, The Gardens at Lake Merritt will be one of the sites for the 10th Annual Bay Area Martin Luther King, Jr. Day of Service. From 9:00 a.m. to 1:00 p.m., upwards of 600 volunteers will help beautify Lakeside Park and The Gardens at Lake Merritt by weeding, mulching and planting. For this event, the Public Works Agency is partnering with Service for Peace who has several service sites in Oakland on the Martin Luther King Day holiday, which has become an opportunity for a day of service to improve one's local community. To register as a volunteer, please visit http://www.mlkchallenge.org. For more information, please contact Victoria Rocha, Parks Supervisor, at vrocha@oaklandnet.com or (510) 238-3208.

December, 2012

F I N A L
LWVO Board Meeting Agenda
December 2012 Board Meeting Monday Dec. 10 at 6:30 PM
St. Paul's Towers 100 Bay Place
Refreshments: Leslie Smith & Judy Merrill

Notified absences: Miranda Perry

Guests : none

1. Call to order 6:30 Katherine
2. Administrative 6:30 - 6:40

a. Appoint substitute secretary
b. Approve agenda Katherine
c Approve previous meeting minutes (Nov 2012) Louise ?
d. Treasurer's report Emily
Budget Committee to begin work in Jan : need 1 more Board
member to volunteer
e. Circulation of absences calendar Rosalee
f. Review 2012-2013 Board Calendar Rosalee/Katherine

3. Action Committee 6:40 - 6:50 Mary B . a. Requests for Board approval : none ?

b. Hot Topics : none in Dec. Jan 28 Urban Farming & Community
Gardens in Oakland
c. Update on Action Committee activities : letter to City Council; new
"Follow an Issue" project

4. Program 6:50 - 7:10 Yolanda

a.. Dec. program - Holiday Party 12/14 at Louise Rothman-Riemer's
Board members bring food & drink
b. Program Planning Sat. Jan 19 : preparation (materials available to download from
LWVC); room arrangements; refreshments?
b. Initiative & Referendum Study - dates for LWVO and other Alameda Cty League
consensus meetings

5. Voter Service 7:10 - 7:20 Judy M

a. Report on post-election debriefing session

6 Development 7:20 - 7:40 Sandy/Judi B/

a. Luncheon ! Need nominations for Making Democracy Work Katherine

7. Membership & Outreach 7:40 - 7:50 Louise

a. Non-renewals : results so far of Board member' calls

8. Leadership development 7:50 - 8:00

a. Update on intern search if anything to report ? Rosalee
b. Nominating Committee : anything to report ?

9. LWVUS, LWVC, Alameda County 8:00-8:15 Judi/Katherine

& Bay Area activities
Feb. 2 Bay Area League Day
National League call for legislative priorities guidance
(appended below - Board to discuss and appoint subcommittee to respond)

10. Other announcements : WIkipedia event Sat. 12-15 Katherine

10. January VOTER 8:15 - 8: 30 Sandy

Next Meeting Monday January 14th

ADVOCACY LWVUS Legislative Priorities (NEW) In January, the LWVUS Board of Directors will be setting the League Legislative Priorities for the upcoming year. Setting these priorities for LWVUS action at the national level is an annual responsibility for the Board. Once again, the Board is soliciting suggestions for LWVUS advocacy priorities from members. If you are interested in making suggestions to the Board, please consider the goals and criteria as listed below. While the LWVUS has numerous positions under which we might take action, the Board must prioritize and consider those issues where we might be able to make a difference.

According to the LWVUS Impact on Issues, the goals for setting priorities to guide the LWV advocacy work are to: (1) Enhance the League's effectiveness by concentrating resources on priority issues; (2) Build the League's credibility and visibility by projecting a focused and consistent image; (3) Ensure that the League has sufficient issue and political expertise to act knowledgeably; and (4) Enable the League to manage resources effectively. In setting legislative priorities, the Board considers the following: (1) Opportunities for the League to make an impact; (2) Program decisions made at Convention and/or Council; (3) Member interest; and (4) Resources available to manage effectively.

If you would like to make suggestions for LWVUS advocacy priorities, please email Advocacy Committee Chair Toni Larson at toni.larson@gmail.com. Please indicate whether the suggestions are from an individual member, a committee, board or membership meeting. Suggestions must be received by January 11.

November, 2012

F I N A L
LWVO Board Meeting Agenda
November 2012 Board Meeting Monday Nov. 12 at 6:30 PM
St. Paul's Towers 100 Bay Place
Refreshments: Sandy Venning & Emily Wilson

Notified absences: Annmarie; Miranda Perry (to be confirmed); Rosalee Schubert (to be confirmed)

Guests : Sue Veit, Nominations COmmittee chair

1. Call to order 6:30 Katherine

2. Administrative 6:30 - 6:40

a. Appoint substitute secretary
b. Approve agenda Katherine
c Approve previous meeting minutes (Oct 2012) Katherine for Annmarie
d. Treasurer's report Emily
e. Circulation of absences calendar Katherine for Rosalee
f. Review 2012-2013 Board Calendar Katherine for Rosalee.

3. Action Committee 6:40 - 6:50 Mary B . a. Requests for Board approval ? (none this meeting?)

b. Hot TOpics : Nov 26 on Army Base; future months
c. Verbal update on Action Committee activities

4. Program 6:50 - 7:10 Yolanda

a. Nov 13th Program - Army Base Project : update on speakers &
format; publicity
b.. Dec. program - Holiday Party 12/14 at Louise Rothman-Riemer's
Board members bring food & drink
c. Initiative & Referendum Study - update on Nov.29 shared Alameda Katherine
Cty. Leagues presentation with speaker; consensus meetings
in Oakland to be organized - Board committee members Judi Bank & Rosalee

5. Voter Service 7:10 - 7:20 Judy M

a. Report on VS activities during election : how many forums, Pros&cons
presentations; registration events; contributions received
b. Post-election debriefing meeting to be scheduled: Judy, Katherine,
selected Voter Service coordinators, Leslie Smith & Judi B

6 Development 7:20 - 7:30 Sandy/Judi B/

a. Brief discussion if needed of circulated report Katherine

7. Membership & Outreach 7:30 - 7:45 Louise

a. Brief discussion if needed of circulated report
b. Non-renewals : results so far of Board member' calls

8. Leadership development & interns 7:45 - 7:55

a. Update on intern search Rosalee (if present)
b. Follow-up on Retreat plans Suzanne
c. Nominating Committee : job descriptns for shadows/backups Sue Veit

9. Alameda County Council & Bay Area activities 8:00-8:10 Judi

10. November VOTER 8:10-8:20 Sandy

11 Extra time for post-election chitchat and gossip 8:20-8:30

Or adjourn early !

Next Meeting Monday December 10th

October, 2012

R E V I S E D   F I N A L
LWVO Board Meeting Agenda
October 2012 Board Meeting Monday Oct. 8th at 6:30 PM St. Paul's Towers 100 Bay Place

Refreshments: ??????
Notified absences: Miranda Perry; Suzanne Loosen, Yolanda Schonbrun
Guests : none

1. Call to order 6:30 Katherine
2. Administrative 6:30 - 6:40

a. Approve agenda Katherine
b Approve previous meeting minutes (Sept 2012) Annmarie
c. Treasurer's report Emily
d. Circulation of absences calendar Rosalie
e. Refreshments assignments for 12-13 Board year Rosalie
f. Review 2012-2013 Board Calendar Rosalie
g. Circulate Board Roster and Committees list for updates Rosalie
h. Board Policies : approval of clarification to Board Policy
re Action and Public Information (from Retreat) Sandy V.

3. Action Committee 6:40 - 6:50 Mary B
. a. Requests for Board approval ? (none this meeting)

b. Hot Topics : Oct 22 on Urban Farming to be rescheduled to
January (Oct 22 is presidential debate); Nov 26 on Port & Army Base
c. Verbal update on Action Committee activities
d. Advocacy events : speaker on Prop 34 (Death Penalty) sponsored by LWV Piedmont,
Wed. Oct 24th 7 - 8:30 PM at 40 Highland Avenue, Piedmont

4. Program 6:50 - 7:10 Katherine G for Yolanda

a. Oct. 9th Program - Ballot measure pros & cons, Kathleen Cha
& Mary B. - nothing needed from Board

b. Nov. 13th program - Port of Oakland/Army Base project
Board discussion & approval of proposed panel speakers & format
(can we ask some of them to come to Hot Topics as well?)
c. Dec. program - Holiday Party - confirm proposed Fri 12/14 date; select venue
d. Initiative & Referendum Study - Joint LWVO -LWVBAE COmmittee chaired
by Helen Hutchison; speaker Nov. 29th evening hosted by LWV ALameda

5. Voter Service 7:10 - 7:25 Judy M

a. Advise Board of policy & procedures questions & issues
arising from election activities
b. Update on Oakland Easy Voter Guide Katherine

6 Development 7:25 - 7:35 Sandy/Judi B/

a. Luncheon : need 2 Board members for Making Democracy Work
Award sub-committee

7. Membership & Outreach 7:35 - 7:50 Louise

a. Brief discussion if needed of circulated report
b. Non-renewals : Board members identify names to call

8. Leadership development & interns 7:50 - 8:00

a. Update on intern search Rosalie
b. Follow-up on Retreat plans Suzanne
c. Board identify needs for Nominating Committee action Katherine

9. Communications & website update 8:00 - 8:10 Bev & Katherine

10. Alameda County Council & Bay Area activities 8:10-8:15 Judi

11. November VOTER 8:15- 8:30 Sandy

Adjourn 8:30
Next Meeting Monday November 12th

September, 2012

F I N A L
LWVO Board Meeting Agenda

September 2012 Board Meeting Monday Sept. 10 at 6:30 PM
St. Paul's Towers 100 Bay Place

Refreshments: Carole Agnello and Annmarie Hallin have volunteered - thank you ! Notified absences: Miranda Perry; Suzanne Loosen will arrive late Guests : Tam Hege our MTA (will not come tonight)

1. Call to order 6:30 Katherine
2. Administrative 6:30 - 6:50

a. Starting the new year off right : Board Covenant reminder;
re-introduce old & new members (not everyone was at Retreat) Katherine
b. Approve agenda Katherine
c Approve previous meeting minutes (June 2012) Annmarie
d. Treasurer's report Emily
e. Circulation of absences calendar Rosalie
f. Refreshments assignments for 12-13 Board year Rosalie
g. Review 2012-2013 Board Calendar Rosalie
h. Circulate Board Roster and Committees list for updates Rosalie
h. Nat'l Womens Political Caucus programs: approve cosponsorsh. Katherine

3. Action Committee 6:50 - 7:15 Mary B . a. Requests for Board approval : Position on OUSD bond measure

b. Brief Board discussion of highlights of circulated action report
c. LWVC requests volunteers to do advocacy on state ballot measures
d. For the record : action decisions taken by Board &/or Exec Comm
over the summer (Bev post to website) Katherine
.
4. Program 7:15 - 7:25 Yolanda
a. Sept 12th program : what do you need from the Board?
b. Plan the Oct. 9th program - Ballot measure pros and cons

5. Voter Service 7:25 - 7:45 Judy M

a. Discussion of policy issues arising from candidate forums
b. Need anything from the Board for: remaining forums -
ballot pros and cons presentations - voter reg. - State Easy Judy M/Sandy/
Voter Guide distribution Judi B
c. Update on Oakland Easy Voter Guide Katherine

6 Development 7:45-7:50 Sandy/Judi B/

a. Brief discussion if needed of circulated report

7. Membership & Outreach 7:50 - 7:55 Louise

a. Brief discussion if needed of circulated report
b. Need anything from the Board for upcoming activities?

8. Leadership development & interns 7:55 - 8: 15

a. Update on intern search Rosalie
b. Follow-up on Retreat plans Suzanne
c. Needs to fill: delegates to LWV County Council & Bay Area Katherine

9. Communications update 8:15-8:20 Katherine

10. October VOTER 8:20-8:30 Sandy

Adjourn 8:30 Next Meeting Monday October 8th