Making Democracy Work

Board Meeting Agendas 2013-14

July, 2014

LWVO 2013-2014 Board Meeting Agenda Old Board/New Board Meeting Monday July 14, 2014 6:00 PM NOTE NEW START TIME Home of Louise Rothman-Riemer 5560 Harbord Drive Oakland 94618 Refreshments: Potluck dinner provided by Old Board members Notified absences: Leslie Smith Guests : None announced

1. Call to order 6:00 Katherine
2. Administrative 6:00 to 6:35

a. Introductions All
b. Approve agenda Katherine
c Approve May meeting minutes REMINDER send to off-Board
leaders and guests Annmarie
d Treasurer's report June 14 year to date; final 2013-2014 Emily with Amy
d. Office relocation project update Katherine
e. Summer Retreat : date, venue, program, refreshments Rosalee and Katherine
NOTE: during discussions of other Agenda Item s, note potential
Topics for Retreat
f. VOTER + decide on next issue (August?) prelim list of contents Alec and Sandy.
3. Program 6:35 to 6:55
a. Annual Meeting follow-ups : evaluation of venue,business mtg. Yolanda, Rosalee
and program, results from sign-up sheets
b. September kick-off meeting : when, where, what (ballot measures?) Yolanda
(input from Judy M needed: when will pros and cons be ready?)
4 Action 6:55 to 7:10 Mary
Recommendations for Board action : Oakland ballot measures
Recommendation for Board action: Alameda County MeasureB Katherine
Update on Public Ethics Commission Katherine
Brief summary of Action Committee activities in May and June Mary
5 Voter Service 7:10 to 7:30 Judy M
Ballot measure pros& cons video project Judy with Deborah
Preliminary calendar Voter Service activities thru Sept. Judy with Louise A
6. Development Committee 7:30 to 7:45 Dawna
Plans for October birthday party : should Developmt Comm
share this activity with Membership/Outreach ?
Preliminary birthday party budget for Board approval Dawna
7 Membership & Outreach 7:45 to7:50 Louise R-R
Update on membership & outreach activities
8 Communications Committee deferred to Retreat 9 Bay Area and Alameda County Leagues 7:50 to 7:55 Judi Bank /Louise A/Katherine.
Anything to report ?
10. Announcements & other League news 7:55 to 8:00 Katherine
All : Send notice/flyer of other events you think we should announce
to Board members
Highlights of LWVUS convention from our delegates (or should we defer this
To summer retreat ?
12. Next VOTER recap 8:00 to 8:05 Alec & Sandy

March, 2014

draft Agenda Add AA and B measures

LWVO 2013-2014 Board Meeting Agenda
March 2014 Board Meeting Monday March 10th at 6:30 PM
NEW LOCATION THIS MEETING ONLY : MILLS COLLEGE-Room to be communicated by Dawna

Refreshments: Louise A and Judi Bank ? Notified absences: Emily Wilson, SandyVenning, Bev Solo Guests : None

NOTE: ITEMS WITH (*) MUST BE FINALIZED BY APRIL BOARD MTG FOR CALL TO ANNUAL MEETING

1. Call to order 6:30 Katherine
2. Administrative 6:30 to 7:05

a. Approve agenda Katherine
b Approve February meeting minutes Annmarie
c. Circulation of absences calendar, refreshments signups, updated Rosalee
Board roster
d Treasurer's report (Feb report deferred to April meeting) Katherine for Emily
e. VOTER content and timeline for April Rosalee for Sandy
f. Draft proposed 2014-2015 budget for review & discussion (*) Katherine, Rosalee
.
3. Nominating Committee preliminary report (*) 7:05 to 7:15 Louise R-R & Annmarie for Jane K
4. Program 7:15 to 7:30 Yolanda
Final review of consensus results on local Ed. Position update. (*)
(Yolanda distribute report before meeting)
May 14 : rescheduled Immigration program
LWVUS Agriculture Study consensus meetings + reminder of dates & venues;
Board assistance needed with refreshments and materials ?
5 Action 7:30 to 7: 45 Mary B
Board questions or discussion on Action report circulated
No requests for Board approval ?
6. Voter Service 7:45 to 7:55 Judy M
Candidate Forums + issue for Board discussion and approval
7. Development Committee 7:55 to 8:00 Dawna
Brief oral report on status of Luncheon planning
8 Membership & Outreach 8:00 to 8:05 Louise R-R
Update on member numbers
Report on outcome of Feb. new member dinner; any more planned?
9 Communications Committee update 8:05 to 8:15 Leslie Smith
Proposed revision of Board Communications Policy
10 Bay Area and Alameda County Leagues 8:15 to 8:25 Judi Bank /Annmarie
Report on Feb. Alameda County Council Mtg
Legislative Interviews
11. Announcements & new business Katherine
None expected
12. April VOTER recap for Alex 8:25 to 8:30 Leslie for Sandy

Adjourn 8:30; Next meeting Monday April 14 Refreshments : Sandy Venning & Louise R-R

February, 2014

<center<F I N A L
LWVO 2013-2014 Board Meeting Agenda
February 2014 Board Meeting Monday February 10th at 6:30 PM
St. Paul's Towers 100 Bay Place Oakland

Refreshments: Louise A and Louise R-R
Notified absences: Emily Wilson
Guests : none announced

1. Call to order 6:30 Katherine
2. Administrative 6:30 to 6:50

a. Approve agenda Katherine
b Approve January meeting inutes Rosalee
c. Circulation of absences calendar, refreshments signups, updated Rosalee
Board roster
d Treasurer's report & annual budget process Emily or Katherine
(solicit Board input for 2014-2015 budget)
e. VOTER content and timeline for March Sandy
.

3. Program 6:50 to 7:20 Yolanda

Report on January 25 Program Planning : Board to review and give final approval on LWVUS/LWVBA/Local positions review and recommendations, consensus results on local Ed. Position update. (Yolanda distribute report before meeting if possible)
Feb. program to replace Immigration ?
March : resecheduled Immigration program ?
Update on LWVUS Agriculture Study + final schedule for informational meeting & consensus

4 Action 7:20 to 7:35 Mary B

Board questions or discussion on Action report circulated
Any requests for Board approval ?

5. Development Committee 7:35 to 7:45 Dawna

Brief oral report on status of Luncheon planning;

6. Membership & Outreach 7:45 to 7:55 Louise

Update on member numbers & non renewals
Update on planned new member dinners

7 Communications Committee update 7:55 to 8:05 Leslie Smith

8. Bay Area and Alameda County Leagues 8:05 to 8:15 Judi Bank /Annmarie

Report on Bay Area League Day
Legislative Interviews

9. Announcements & new business 8:15 to 8:20 Katherine

10. March VOTER recap 8:20 to 8:30 Sandy V

Adjourn 8:30; Next meeting Monday March 10
Refreshments Judi Bank and Sandy Venning

January, 2014

F I N A L
LWVO 2013-2014 Board Meeting Agenda

January 2014 Board Meeting Monday January 13th at 6:30 PM
St. Paul's Towers 100 Bay Place Oakland

Refreshments: Mary Bergan and Bev Solo
Notified absences: None + to be confirmed
Guests : Jane Klein for Nominating Committee , Trisha Gorman for Program

1. Call to order 6:30 Katherine
2. Administrative 6:30 to 6:50

a. Approve agenda Katherine
b Approve December meeting minutes Annmarie
c. Circulation of absences calendar, refreshments signups, updated Rosalee
Board roster
d Treasurer's report Emily
e. Follow-up from Retreat : policies revisions Katherine
Proposed Bylaws changes Katherine/Judy M/Louise R-R
f. Office relocation update Rosalee
g. Nominating Committee : start-up for annual mtg; Board needs ? Jane Klein
h. Feb. VOTER : content and timeline - 1st look Sandy

3. Program 6:50 to 7:15 Yolanda and Trisha

January 25 Program Planning Fruitvale Branch library / local update study : final arrangements for venue, agenda,refreshments etc
Feb. 5 Program Hearing Room 3 : Immigration + update on program title, contents, speakers/panel
March : status of the LWV Eden Area program on dark money ?
Update on LWVUS Agriculture Study + when to schedule consensus meeting ?

4 Action 7:15 to 7:25 Mary B

Board questions or discussion on Action report circulated
Any requests for Board approval ?
Board members urged to attend Hot Topics Jan 22 & Feb 26 & BRING A FRIEND

5. Development Committee 7:25 to 7:40 Dawna

Status of Luncheon planning; Making Democracy Work awardees
For Board approval
League birthday event in Feb + still under consideration ? Rosalee ?

6. Membership & Outreach 7:40 to 7:50 Louise

Update on member numbers & non renewals
Update on planned new member dinners
7 Communications Committee update 7:50 to 8:00 Leslie Smith
8 Bay Area and Alameda County Leagues 8:00 to 8:15 Judi Bank /Katherine G
Legislative interviews Annemarie
9 Announcements & new events 8:15 to 8:20 Katherine
10. February VOTER recap 8:20 to 8:30 Sandy V

Adjourn 8:30; Next meeting Monday Feb. 10
Refreshments Louise A & Louise R-R

November, 2013

F I N A L
LWVO 2013-2014 Board Meeting Agenda
November 2013 Board Meeting Monday November 11th at 6:30 PM
St. Paul's Towers 100 Bay Place Oakland

Refreshments: Annmarie and Yolanda Notified absences: Louise R-R; Emily Smith, Louise A. Guests : None announced

1. Call to order 6:30 Katherine
2. Administrative 6:30 to 6:45

a. Approve agenda Katherine
b Approve October meeting minutes Annmarie
c. Circulation of absences calendar, refreshments signups, updated Rosalee
Board roster
d Treasurer's report Katherine for Emily
e. Follow-up from Retreat : policies revisions Katherine
  • Proposed Bylaws changes presentation to the Board deferred to December
Meeting due to Louise R-R absence
  • Revised Communications policy ? Leslie ?
f. Office relocation update Katherine
g. Calendar : change program days from Wednesday? Katherine
h. Guide to California Government is here. Decide how to use it Katherine

3. Program 6:45 to 7:00 Yolanda

November 13 program, Agriculture, reminders
December 13 holiday party
January 11 (Sat) Program Planning : are LWVUS materials available yet?
Feb open : ideas ?

4 Action 7:00 to 7:15 Mary B

Board questions or discussion on Action report circulated
Any requests for Board approval ?

5. Development Committee 7:15 to 7:30 Dawna

Brief oral report on status of Luncheon planning;
Date, venue & speaker selection updates
`
6. Education Committee anything to report ? Yolanda

7. Membership & Outreach 7:30 to 7:40 Annmarie or Katherine

Update on member numbers & non renewals for Louise

8 Communications Committee 7:40 to 7:55 Leslie Smith

9. Bay Area and Alameda County Leagues 7:55 to 8:10 Judi Bank /Katherine G

10. Announcements & new business 8:10 to 8:15 Katherine

11. December VOTER 8:15 to 8:30 Sandy V

Adjourn 8:30; Next meeting Monday December 9

October 2013

F I N A L
LWVO 2013-2014 Board Meeting Agenda

October 2013 Board Meeting Monday October 14th at 6:30 PM
St. Paul's Towers 100 Bay Place Oakland

Refreshments: Dawna Williams and Judi Bank
Notified absences: Yolanda Schonbrun; Judy Merrill; Leslie Smith;Rosalie Schubert
Guests : None announced

1. Call to order 6:30 Katherine
2. Administrative 6:30 to 6:45

a. Approve agenda Katherine
b Approve September meeting minutes Annmarie
c. Circulation of absences calendar, refreshments signups, updated Rosalee absent
Board roster
d. Treasurer's report Emily
e. Follow-up from Retreat : policies revisions, calendar Katherine & Rosalee
f. Office relocation update
g. Calendar: change program days from Wednesday?

3. Program 6:45 to 7:00 (Yolanda) Katherine for Yolanda

November programs - who, what, where & when
December 13 holiday party
Feb open : ideas ?
Request from LWV Alameda to co sponsor program on Oct. 24th

4 Action 7:00 to 7:15 Mary B

Request for Board approval of statement supporting Open Data Ordinance at Council

5. Development Committee 7:15 to 7:30 Dawna

Brief oral report on status of Luncheon planning; speaker selection
`
6. Education Committee nothing new to report

7. Membership & Outreach 7:30 to 7:40 Louise R-R

Update on member numbers & non renewals
Brief report on other Membership Committee activities

8. Communications Committee 7:40 to 7:55 Leslie Smith

No report due to Committee Chair illness

9. Bay Area and Alameda County Leagues 7:55 to 8:10 Judi Bank /Katherine G

10. Announcements & new business 8:10 to 8:15 Katherine

Initiative & Referendum program in Sacramento 10-24

11. October VOTER 8:15 to 8:30 Sandy V

Adjourn 8:30 Next meeting Monday November 11

September, 2013

F I N A L
LWVO 2013-2014 Board Meeting Agenda

September 2013 Board Meeting Monday September 9th at 6:30 PM
St. Paul's Towers 100 Bay Place Oakland

Refreshments: Judy Merrill & Rosalee Schubert
Notified absences: Louise R-R will be late or absent
Guests : None announced
1. Call to order 6:30 -- Katherine
2. Administrative 6:30 to 6:45
a. Approve agenda -- Katherine
b. Approve June meeting minutes -- Annmarie
c. Circulation of absences calendar, refreshments signups, reminder about review & updating of Board roster -- Rosalee
d. Treasurer's report -- Emily
e. Follow-up from Retreat : policies revisions, calendar -- Katherine & Rosalee
3. Program 6:45 to 7:00 -- Yolanda
September, October & November programs - who, what, where & when
4. Action 7:00 to 7:15 -- Mary B
Brief verbal report on Action projects; no requests for Board approval?
5. Development Committee 7:15 to 7:25 -- Dawna
Brief oral report on status of Luncheon planning;
one request for Board approval (proposed new appeal for donations)
6. Education Committee 7:25 to 7:40 -- Yolanda
See report distributed 9-08; discussion of new scope
7. Membership & Outreach 7:40 to 7:55 -- Louise R-R or Annmarie & -- Katherine if Louise absent       See report distributed by B Hamlin 9-07 re member numbers Non-renewals follow up calls by Board (updated list to be circulated)
one request for Board approval (dues modification)
8. Communications Committee 7:55 to 8:05 -- Leslie Smith
      Brief oral report on recent activities; requests for Board input ?
9. Bay Area and Alameda County Leagues Nothing to report ? -- Judi Bank
10. Voter Service Nothing to report ? -- Judy Merrill
11. Announcements & new business 8:05 to 8:15 -- Katherine
12. October VOTER 8:15 to 8:30 -- Sandy V
Adjourn 8:30
Next meeting Monday October 14