Making Democracy Work

Board Meeting Agendas 2014-15

September, 2014

LWVO 2014-2015 Board Meeting Agenda
September Board meeting Monday September 8, 6:30 PM
2nd floor Conference Room, 436 14th Street
(NOTE new location)

Refreshments: ?? ROSALEE TO DISTRIBUTE COMPLETED SIGN-UP SHEET FROM JULY MEETING
Notified absences: Annmarie
Guests: Allyne Warren (Action, Education); Marion Taylor (Action); Bonnie Hamlin (New office, other)

1. Call to order 6:30 Katherine
2. Administrative 6:30 to 6:55

a.. Approve agenda Katherine
b. Volunteer selected to take minutes in Annmarie's absence Katherine
c. Approve July meeting minutes REMINDER to Secretary send to
off-Board leaders and guests Katherine
d Treasurer's report Preliminary July/Aug 2014 Amy
e. Follow-up items from August Retreat : Katherine
Revisions to policies for Board approval (see Retreat Notes ) See Retreat notes
f. Brief report on new office and move : timing, needs, etc. Rosalee with Katherine
g The Voter October issue prelim list of contents Alec and Sandy.
3. Program 6:55 to 7 :05 Yolanda
a. Sept. 17th program(Money in Politics) - any issues, requests for Board ?
b. Oct. 1st program (Pros and Cons) - issues, requests for Board?
4 Action 7:05 to 7:30 Mary
Recommendations for Board action : OUSD parcel tax ballot measure ,
(discussion led by Action and Education Comm.);Oakland pension plan ballot measure
See Action Committee report distributed separately by Mary
5 Voter Service 7:30 to 7:50 Judy M
Update on Oakland Easy Voter Guide Alec (or Katherine)
Ballot measure pros& cons video project Deborah
Update on candidate forums. Louise A.
Other Voter Service info or requests for Board Judy M
6. Development Committee 7:50 to 8:00 Dawna or other committee members
Status of 2015 Luncheon planning
New ideas for a party (organize jointly with Membership/Outreach)
7. Communications Committee 8:00 to 8:15 Leslie
Policy on timing of event announcements/updates across our platforms
8 Bay Area and Alameda County Leagues 8:15 to 8:20 Judi B/Louise A.
9. Announcements & other League news 8:20 to 8:23 Katherine/other Board members . 10 Next VOTER recap 8:23 to 8:30 Sandy Adjourn for tour of new office 8:30

Next Board meeting : Monday Oct. 13, either Central Building or St Paul's Towers - TBD

October, 2014

LWVO 2014-2015 Board Meeting Agenda
October Board meeting Monday October 13, 6:30 PM
2nd floor Conference Room, 436 14th Street

Refreshments: Mary Bergan and Annmarie Hallin
Notified absences: Rosalee, Yolanda, Alec
Guests : None announced.

1. Call to order 6:30 Katherine
2. Administrative 6:30 to 6:55

(Circulate absences report for updates)
a.. Approve agenda Katherine
b. Approve Sept. meeting minutes Annmarie
c. Treasurer's report for September Amy
d Follow-up items from August Retreat : Katherine
Proposed revision to Board Policy Mary/Leslie
Proposed formalization of electronic meeting procedurs Amy
e. The Voter November issue prelim list of contents Alec or Sandy.

3. Program 6:55 to 7 :05

Nov 19th prog Access to Higher Education : review speakers, Leslie
format, content
Dec . Holiday party + confirm date and venue, discuss food Louise R-R
How to invite members
4 Action 7:00 to 7:15 Mary
See Action Committee report distributed separately by Mary
Opportunities for action on local measures
5 Voter Service 7:15 to 7:35 Judy M/Louise A/Sandy V
Brief updates on forums/pros&cons materials& speakers/ Deborah
Videos/voter reg. Any requests for the Board ?
6. Development Committee 7:35 to 7:45 Dawna
Brief update on Status of 2015 Luncheon planning
7. Membership Committee 7:45 to 7:55 Louise R-R
Membership update report circulated before meeting:
Other Membership plans ?
8. Bay Area and Alameda County Leagues 7:55 to 8:05 Judi B/Louise A./Katherine
9. Announcements & other League news 8:05 to 8:15 Katherine/other Board members . 10. Next VOTER recap 8:15 to 8:30 Sandy
ADJOURN 8:30

Next Board meeting : Monday Nov 10 , either Central Building or St Pau

November 2014

F I N A L - revised
LWVO 2014-2015 Board Meeting Agenda
November Board meeting Monday November 10, 6:30 PM
2nd floor Conference Room, 436 14th Street

Refreshments: Deborah Shefler and Sandy Venning Notified absences: Rosalee, Leslie, Alec, Amy, Judy Merrill Guests : Bonnie Hamlin

1. Call to order 6:30 Katherine
2. Administrative 6:30 to 6:55

(Circulate absences report for updates)
a. Approve agenda Katherine
b. Approve.Oct. meeting minutes Annmarie
c. Treasurer's report for October Amy/Katherine
d Follow-up items from August Retreat : Katherine
Proposed revision to Board Policy (deferred to Dec.)
Electronic meeting procedures (have all signed & submitted?) Annmarie
Guidelines for reporting to the Board : any discussion ? Katherine
e. The Voter December issue prelim list of contents Alec or Sandy.

3. Membership Committee 6:55 to 7:10 Louise R-R /

Membership update report circulated before meeting: Board calls Bonnie H
to non renewing members; appointment of Natasha
Middleton to the Board and to Nominating Committee

4. Program 7:10 to 7:20

Dec . Holiday party + any last minute needs ? Louise R-R
(give Leslie the message for email blast to members)
Program speakers and topics for next 6 months, overview Yolanda
For Board discussion and approvals

5 Action 7:20 to 7:30 Mary

See Action Committee report distributed separately by Mary

6 Voter Service 7:30 to 7:40 Deborah

Post election review and evaluation of V.S. activities

7 Development Committee 7:40 to 7:50 Dawna

Brief update on Status of 2015 Luncheon planning

8. Bay Area and Alameda County Leagues 7:50 to 8:05 Judi B/Louise A./Katherine
9. Announcements & other League news 8:05 to 8:15 Katherine/other Board members . 10. Next VOTER recap 8:15 to 8:30 Sandy

ADJOURN 8:30

Next Board meeting : Monday Dec 8 , Central Building

December 2014

F I N A L
LWVO 2014-2015 Board Meeting Agenda
December Board meeting Monday December 8, 6:30 PM
2nd floor Conference Room, 436 14th Street

Refreshments: Rosalee and Louise A.
Notified absences: Alec, Judi Bank, Bev, Dawna
Guests : None announced

1. Call to order 6:30 Katherine
2. Administrative 6:30 to 7:00

(Circulate absences report for updates)
a.. Approve agenda Katherine
b. Approve.Nov. meeting minutes Annmarie
c. Approve revision to Annual Mtg Minutes & ByLaws Annmarie
d. Treasurer's report for November Amy
e. New item: LWVO's non profit status, actions needed Amy & Katherine
f. Follow-up items from August Retreat :
Proposed revision to Board Policy Mary B & Leslie S
Deferred since September : let's do this or drop it.
g. The Voter Jan. issue prelim list of contents Alec or Sandy.

3. Program 7:00 to 7:20 Yolanda

Program Planning Sat. Jan 17 : times, location, assignments...
LWVC materials available
Feb. date TBD : Budget Process in City and OUSD.
Proposal to try replacing evening events at City Hall with "lunch and learn"

4 Action 7:20 to 7:30 Mary

See Action Committee report distributed separately by Mary

5. Membership & Leadership Development 7:30-7:45 Louise R-R

Confirmation of new Board member Natasha Middleton
Update on renewals
New membership initiatives

6. Development Committee 7:45 to 7:55 Dawna

Brief update on Status of 2015 Luncheon planning

7. Bay Area and Alameda County Leagues 7:55 to 8:10 Louise A for ACC
8. Announcements & other League news 8:10 to 8:15 Katherine/other Board members .
9. Next VOTER recap 8:15 to 8:30 Sandy

ADJOURN 8:30

Next Board meeting : Monday Jan 12 , Central Building

January 2015

F I N A L
LWVO 2014-2015 Board Meeting Agenda
January 2015 Board meeting Monday January 12, 6:30 PM
2nd floor Conference Room, 436 14th Street

Refreshments: Judy Merrill & Yolanda Notified absences: Alec, possibly Bev (to be confirmed) Guests : Jane Klein, Nominating Committee

1. Call to order 6:30 Katherine
2. Administrative 6:30 to 6:50

(Circulate absences report for updates)
a.. Welcome new Board member Natasha Middleton Katherine
b. Approve agenda Katherine
c. Approve. Dec. meeting minutes Annmarie
d. Treasurer's report for December Amy
e. The Voter Feb. issue prelim list of contents Alec or Sandy

3. Nominating Committee report 6:50 to 7:10 Jane Klein

3. Program 7:10 to 7:30 Yolanda

Program Planning Sat. Jan 17 : Are all jobs covered? All Board
Members should try to come and bring a new member with you
Feb. 4th "Lunch and Learn with the League" - BART
March plans

4 Action 7:30 to 7:45 Mary

Jan 28 Hot Topics : city pension liabilities; Feb& Mar plans

5. Membership & Leadership Development 7:45 to 7:55 Louise R-R

Renewals needed !

6. Development Committee 7:55 to 8:05 Dawna

2015 Luncheon update

7. Communications Committee 8:05 to 8:15 Leslie

Summary of recent activities; Board questions & recommendations

8. Bay Area and Alameda County Leagues 8:15 to 8:20 Louise A for ACC

Reminder LWVBA League Day Jan 31

9. Announcements & other League news 8:20 to 8:25 Katherine/other Board members .
10. Next VOTER recap 8:25 to 8:30 Sandy

ADJOURN 8:30

Next Board meeting : Monday Feb 9th , Central Building

February 2015

F I N A L
LWVO 2014-2015 Board Meeting Agenda

February 2015 Board meeting Monday February 9, 6:30 PM
2nd floor Conference Room, 436 14th Street

Refreshments: Amy Lyons & Louise Anderson
Notified absences: Alec, Deborah Shefler
Guests: none announced

1. Call to order 6:30 (Circulate absences report for updates) Katherine
2. Administrative 6:30 to 6:50

a. Approve agenda Katherine
b. Approve. Jan. meeting minutes Annmarie
c. Treasurer's report for January Amy
d. The Voter Feb. issue prelim list of contents Alec or Sandy
e. Proposal for Board approval: Chamber of Commerce membership Katherine
f. Update Board roster - new email addresses

3. Program 6:50 to 7:10 Yolanda

Report on Program Planning Jan. 17
March 4th Program and April 1st program updatesK
Annual meeting ideas for speaker and venue

4. Action 7:10 to 7:25 Mary

Feb. 25 Hot Topics Gun Violence; Mar. 25 Hot Topics Budget
Any requests for Board action

5. Membership & Leadership Development 7:25 to 7:35 Louise R-R

High fives all around. What do we do next?

6. Development Committee 7:35 to 7:45 Dawna

2015 Luncheon update

7. LWV C 7:45 to 8:00 Katherine

Legislative Interviews: need LWVO coordinator to work with LWV Berkeley & others
Convention! Delegates; apply for an award

8. Communications - Website 8:00 to 8:10 Bev

Members only page

9. Bay Area and Alameda County Leagues 8:00 to 8:10

Anything to report?

10. Announcements & other League news 8:10 to 8:20

Civic Learning Breakfast invitation March 13

11. Voter Recap 8:20 to 8:30

ADJOURN 8:30

Next Meeting March 9th

March 2015

F I N A L revised at Board meeting
LWVO 2014-2015 Board Meeting Agenda
March 9th 2015 Board meeting Monday March 9, 6:30 PM
2nd floor Conference Room, 436 14th Street

Refreshments: Louise Rothman-Riemer
Notified absences: Alec, Rosalee, Judy Merrill, Leslie Smith
Guests: Allene Warren

1. Call to order 6:30 (Circulate absences report for updates) Katherine
2. Administrative 6:30 to 6:45

a. Approve agenda Katherine
b. Approve. Feb. meeting minutes Annmarie
c. Treasurer's report for February Amy
d. The VOTER April issue prelim list of contents Alec or Sandy

3. Education 6:45 to 6:55 Yolanda

Resolve questions re process for Board approval of a proposed
LWVO Statement to OUSD

4. Program 6:55 to 7:10 Yolanda

Brief report on March 4th Program & update on April 1st program
Annual meeting proposals for speaker and venue : need to come to closure

5. Nominating Committee Update 7:10 to 7:20 Natasha

6. Budget Committee Report 7:20 to 7:35 Amy/ Louise RR/Katherine

First rough draft of 2015-2016 budget for Board reactions & input
7 Action 7:35 to 7:45 Mary
April Hot Topics . Any requests for Board action ?

8. Membership & Leadership Development 7:45 to 7:50 Louise R-R

Brief report on recent activities and projects

9 Development Committee 7:50 to 8:00 Dawna, Katherine

2015 Luncheon update; Board volunteers for mailing & "day-of"

10. LWV C 8:00 to 8:10

Any progress on legislative interviews Judi B
Convention. Status of applications for awards, other issues Katherine

11. Bay Area and Alameda County Leagues 8:10 to 8:15 Judi B

Brief report on Bay Area Inter-League meeting

11 Announcements & other League news 8:15 to 8:20 Board

Civic Learning Breakfast invitation March 13, other ??

12. VOTER Recap 8:20 to 8:30 Sandy

ADJOURN 8:30

Next Meeting April 13