Making Democracy Work

Board Meeting Minutes 2012-2013

June Minutes

LWVO - Old Board/New Board Meeting
June 10, 2013

The meeting of the Old Board/New Board members was held on Monday, June 10th at 7:00pm at the home of Louise Rothman-Riemer (5560 Harbord Drive).

Attendance:
Old Board Members - Carole Agnello, Judi Bank, Katherine Gavzy, Annmarie Hallin, Suzanne Loosen, Judy Merrill, Louise Rothman-Riemer, Yolanda Schonbrun, Rosalee Schubert, Leslie Smith, Bev Solo, and Emily Wilson

Absent - Mary Bergan and Sandy Venning

Guest - Helen Hutchison (filling in for Mary Bergan) and Alec McDonald

New to the Board Members - Louise Anderson, Alec McDonald (Off-Board leader as VOTER editor) and Dawna Williams

Buffet dinner followed by greetings and introductions

Administrative

Agenda approved by consensus.

May Board meeting minutes approved by consensus.

VOTER calendar - Our next issue will be in September. We want the September issue to be delivered to the members by September 3 or 4. Alec will research timeline for printing and mailing and advise the Board at summer retreat when articles are due for the September issue. It was suggested that the VOTER monthly deadline be added to the Annual Calendar.

Treasurer's report - Emily reported on the annual luncheon and reviewed the financial results as of May 31st. The report does not reflect the complete cost of the State convention because not all our delegates have given her their reimbursement vouchers. This must be done before June 30th. Louise R-R promised to get hers in. The report was approved by consensus.

Circulation of Absence Calendar - Rosalee will email the absence calendar to each of us for updating so we can plan the dates for the summer retreat. She will email a Doodle calendar for our responses.

Summer Board Retreat - Rosalee needs help for the Retreat and will form two sub-committees: one to plan the program/agenda and one to determine venue and refreshments. Our first choice for location is Mills College (proposed by Dawna). Second choice is Montclair Presbyterian Church. Rosalee and Yolanda will work on the program. Any suggestions for the program should be emailed to Rosalee and Yolanda. NOTE: refreshments should include morning coffee/juice/snacks and lunch.

Program

Annual Meeting of June 5 report - We discussed the location (Faz) of the Annual Meeting. Sound system was not great. Do we need our own portable sound system for future events? We DO need one or two of us in the back of the audience using a signaling system to let the speaker know whether or not he/she can be heard. We also need someone to act as a timer. For future annual meetings we should let each member know in advance the exact cost of the dinner so they can contribute the difference between that and our standard charge; we do not want to increase the $15 for now since we want to encourage broadest possible participation. We had a great speaker. Dawna suggested distributing an evaluation sheet at the end of the dinner meeting, perhaps to be followed up with something posted on the website.

We had several people sign up for different committees, particularly Allene's Public Safety committee. Maybe place the sign up sheets near the wine table next year rather than at Registration table.

Allene will develop the Public Safety committee work plan during the summer and provide a proposal to the Board hopefully in time for the summer retreat.

Action

Helen reported for Mary B. The current city of Oakland budget will most likely pass. The next city council budget meeting is this Thursday evening at City Hall. The budget must be passed by the end of June.

Redistricting (Oakland local) - We have been asked to join a coalition of groups working to make sure all Oakland districts are re-evaluated in an open manner and that districts are not split. Leslie moved we support this issue and Judy M seconded the motion. The Board voted to join the coalition. Helen and Mary will represent LWVO.

Fire District measure - A group working to support the renewal of the fire control measures by mail-in ballot to special assessment district voters in October provided the final text of the measure and asked for our support. Action Committee thinks it is ok on the face of it. We would like to know what the results are of audits of the existing measure before we finalize our support. Judy Merrill moved we support this measure if the audit appears to be relatively clean, and for LWVO to be listed as a supporter. Rosalee seconded the motion. The Board agreed to give our conditional support to this ballot measure. Once the measure is live, Bev will post it on our web site.

Education Committee

Yolanda reported on the Oakland school board. This Wednesday, the Board will announce Gary Yee's replacement on the school board. (Gary has been named to fill the Superintendent position on a one-year provisional basis due to Tony Smith's departure, while a search is made for a new Superintendent). The Board has been holding meetings with different interested groups and interviewing the people interested in Gary's job. Education Committee says the meetings have been fair, open, well conducted, and well attended.

Yolanda gave us a timeline for the local update study on education as approved at Annual Meeting. A question was raised on the scope of the study. The plan is to review the national and state positions (which may be applied "vertically downward") as well as our existing local position to see if they are adequate to support current action in Oakland, and allow us to speak to the OUSD strategic plan.

We discussed the process of this study. Leslie asked if the committee wanted to consider posing the question as to whether or not it is acceptable to appoint a school board member to fill a vacated slot, as opposed to having the voters make the selection via a special election, which is how it happens for council seats.

Membership and Outreach

Louise reported that the Membership Committee has to drop members who were not renewing or paying dues, which lowered our count from last year at this time. We have brought in 47 new members this year. We have new committee members interested in recruiting younger members. Louise will host a dinner for those interested in membership and/or learning more about LWVO.

There is a plan for a potential event this summer for new members...possibly at the African American Museum.

A suggestion has been made to follow up on the Interest Survey and pass on the information to the appropriate committee chairs.

A number of people use PayPal. Is it possible for the member paying their dues to pay the user fee for PayPal? This requires research; Emily will look into it.

At the summer meeting, we will discuss how to encourage members to pay annual dues on time. Is it possible to send a personal email (not just the mass email blast) to each member inviting him or her to renew and pay his or her dues?

Was the Convention a valuable experience? We should consider a follow-up article on the Convention in the September VOTER.

Louise recommended we have John McManus from the Convention speak at one of our events.

Bay Area League

Nothing to report.

State League

The League is publishing a guide to California. If copies are ordered by June 30, the cost of a minimum order of 25 copies is $11.95 each. Leslie moved we buy 25 copies at $11.95 each to use as gifts or other uses at the president's discretion. Suggestions were as speaker gifts, to public library, to community colleges, to our primary Voter Service partners. Louise seconded the motion. The Board voted to purchase the books. Emily will take care of it - noted that we may pay for this using our Ed Fund money on deposit with LWVC.

Meeting adjourned at 9:14pm.

Respectfully submitted,

Annmarie Hallin, secretary

Annual Meeting Minutes

LWVO - Annual Meeting Minutes
June 5, 2013

The 2013 Annual Meeting was called to order at 6:35pm by President Katherine Gavzy at FAZ Restaurant, 1111 Broadway, Oakland, California.

  • New members present at the meeting were introduced to everyone.

  • Recognition of Michele Taylor Abbney, recently retired deputy clerk for the Oakland City Council, for her contribution to open government in the city of Oakland.

  • Katherine reviewed the Annual Meeting process.

  • Judi Bank and Suzanne Loosen were appointed to review the minutes of this meeting.

  • Judy Merrill was appointed to be the timekeeper for the meeting.

  • Louise Reimer-Rothman was appointed to act as parliamentarian for the meeting.

Adoption of the Order of Business and the Rules of the Meeting:

  • Correction to the Annual Meeting Kit: page 3, Rules of the Meeting, item 2 (Eligibility). The date of eligibility should be as of May 25, 2013.

  • A motion was made by Mary Weinstein and seconded by Helen Hutchison to adopt the change. The members present voted to make the change.

  • Bonnie Hamlin reported we have 326 members. The bylaws call for 10% of the membership to be present to have a quorum. We have a quorum.

  • A motion was made by Miriam Goodman and seconded by Kathleen Cha to approve the minutes from last year's Annual Meeting. Members present approved the minutes by consensus.

2013-2014 Budget

The Budget Committee consists of three members - Emily Wilson, Kathy Collop and Katherine Gavzy.

Emily presented the budget. Our annual luncheon net income for 2013 is almost $20,000. Emily proposed we adopt the budget as proposed on the Call to 2013 Annual Meeting. There were a few questions regarding the luncheon budget, whether or not the Bay Area League dues are included in the budget, a question about dues assistance, and a question regarding the possibility of purchasing the State LWV guide to California.

2013-2014 Program

Yolanda Schonbrun presented the LWVO Board's proposed program for the upcoming year. The Board recommends retaining all local positions as is, except Education and Local Government.

Education - The Program Planning meeting attendees recommended presenting to the general membership at Annual Meeting a proposal to conduct a limited update study of the Education position to ensure that it supports local action and advocacy in Oakland education in any areas not already covered by the National and State League positions.

Local Government - The Program Planning meeting attendees agreed to recommend an edit of the current position to make it clear that the actual position itself concludes after the eighth bullet point ("Effective management..."). The paragraphs following the final bullet point will be headed: "The following guidelines may be referred to when taking action on local government." This introduction will replace the current introductory sentence because the group felt this section is too detailed and specific to be part of the position itself.

Local issues for Education and Advocacy are:

  • To define and implement an appropriate and effective role for LWVO in citywide public safety initiatives and activities.

  • Develop a "Follow the Issue" program enlisting individual LWVO members to stay informed on local issues and alert Action Committee when LWVO action may be appropriate.

  • Observe and participate in Code for America projects for the city of Oakland wherever possible, especially as they enhance transparency and public access.

  • Inform and educate the public on city budget process and issues; this activity will be shared among Voter Service, Education, Program, and Action Committees.

There was no discussion or questions on the move for a limited discussion on the local position and the motion passed.

As to the issues on Education and Advocacy, all present voted to adopt the issues.

As to the issue of the edits, all present voted to adopt the edits.

The Program for 2013-2014 was adopted. The Budget for 2013-2014 was adopted.

Introduction of Current Board of Directors

Carol Agnello Louise Rothman-Riemer
Judi Bank Yolanda Schonbrun
Mary Bergan Rosalee Schubert
Katherine Gavzy Leslie Smith
Annmarie Hallin Bev Solo
Suzanne Loosen Sandy Venning
Judy Merrill Emily Wilson

Nominating Committee

Judy Merrill reported on the Committee activities on behalf of Susan Veit who was unable to attend the meeting. The members of the 2012-2013 Nominating Committee are:

Susan Veit (Chair), Jane Klein, Judy Merrill, Louise Rothman-Riemer, and Mary Weinstein.

Nominated for 2 year term - July 2013 - June 2015

Katherine Gavzy President
Judi Bank Alameda Co. Council & Inter League Rep
Mary Bergan VP - Action Chair
Judy Merrill VP - Voter Service Chair
Sandy Venning Consulting VOTER Editor
Dawna Williams At Large - Communications
Louise Anderson At Large
Alec McDonald Off Board VOTER Editor

Continuing on Board: Terms expire June 2014

Annmarie Hallin Secretary; Dues Secretary
Louise Rothman-Riemer Membership Chair
Yolanda Schonbrun VP - Program Chair
Rosalee Schubert VP - Administration
Leslie Smith Communications Chair
Bev Solo Web Master
Emily Wilson Treasurer

The following members were nominated to the 2013-2014 Nominating Committee:

Jane Klein (Chair)
Sandra Coleman
Zabrae Valentine
Plus two on-Board members to be selected by the 2013-2014 Board

Judy Merrill moved that the members accept the above nominations. The members present voted to approve the nominees.

Members present approved the incoming Board.

At this point we took a ten-minute break for coffee and tea.

Other Business

Remarks from the President:
Recognized 50-year members Lorraine Force and Mary Straus. Encouraged members to use the committee sign up sheets to learn more about their issues.

Tam Hege congratulated LWVO and Katherine for our good job on membership.

Action Committee - Helen Hutchison, on behalf of Mary Bergan, informed us of our issues this coming year:

Public Safety - Allene Warren spoke about reminded members that public safety depends on community participation. She would like to make public safety a topic for emphasis.

Development Committee - Bonnie Hamlin spoke about the luncheon planning and the non-event mailing, etc.

Rosalee Schubert would like assistance with applying for grants.

Program Committee - Yolanda Schonbrun spoke about the Program Committee and requested suggestions for topics and speakers for the events.
Education - Yolanda Schonbrun spoke on education policy and invited members to join the committee.

Communications Committee - Leslie Smith talked about their efforts in expanding the League presence on the web, VOTER, social media, etc.

Voter Service - Judy Merrill talked about registering high school seniors to vote and the need for more helpers.

Membership Committee - Louise Rothman-Riemer encouraged members to become involved in the League by meeting at some upcoming dinners, brown bag luncheons at non-profits, partnering with communications committee about the League.

Katherine reminded us that members are eligible for a raffle if membership is renewed and interest survey is completed by the end of August.

Advice to the Board

Bonnie Hamlin introduced the editor of Smart Voter. Bonnie also provided the web address where we can donate to the Smart Voter (http://www.smartvoter.org).

Joey Hansen - next Thursday is a meeting of the Oakland City Council regarding the city budget.

Leslie Smith talked about an upcoming opportunity to help develop a LWVC policy on higher education.

Mony Flores-Bauer talked about ordering copies of the state guide to California government. The booklet is available for the League to order copies and sell for a profit.

Business meeting adjourned at 7:48pm.

Presentation by Robert Wasserman, Chairman of Strategic Policy Partnership LLC

Final adjournment at 8:50pm.

Respectfully submitted,

Annmarie Hallin, secretary to the Board

Minutes reviewed by Judi Bank and Suzanne Loosen

May Minutes

LWVO Board Meeting Minutes
May 13, 2013

President Katherine Gavzy called the meeting to order at 6:36 pm at St. Paul's Towers, 17th floor.

Attendance: Carole Agnello Judi Bank, Mary Bergan, Katherine Gavzy, Annmarie Hallin, Suzanne Loosen, Judy Merrill, Louise Rothman-Riemer, Rosalie Schubert, Yolanda Schonbrun, Bev Solo, Sandy Venning, and Emily Wilson

Guest: Allene Warren and Iris Winogrond

Administrative

Agenda updated to reflect correction of "March" to "April" minutes in section 2b of the Agenda.

The April minutes were approved by consensus.

Treasurer's report - The Board was reminded to pay for the Annual Meeting dinner and to renew LWVO membership for 2013-2014. Motioned by Rosalee and seconded by Louise to accept Treasurers Report.

Rosalee circulated the Absence Calendar for updating.

2012-2013 Board Calendar - no changes to calendar at this time.

Board announcement - Miranda Perry has resigned from the Board effective May 2013. We have regretfully accepted her resignation.

Program

Annual Meeting - We reviewed the June 5 event. Yolanda's husband and Carole A. will assist with the wine. We will sell the unopened wine at the end of the evening. We will send an email blast reminding everyone about paying in advance. Rosalee needs to receive annual reports from committee chairs by next week.

At the Annual Meeting, we will honor Michelle Abney, a recent retiree from the City Attorney's Office, in recognition of her diligent work on open government. Louise will write the document, a testimonial.

Rosalee asked for volunteers for the Annual Meeting. Louise will act as parliamentarian, Judy Merrill will act as timekeeper, and Judi Bank and Suzanne Loosen will review the minutes of the meeting.

Committee chairs will speak for one minute about their area and recruit additional committee members.

As approved at earlier Board meetings, the Education Committee will propose to the members at annual meeting a limited update study on our local education position. Yolanda will have copies of the existing League position on hand at the Annual Meeting, along with the proposal. After much discussion, the Board refined the wording of the Education Committee hand-out for the Annual Meeting.

Action

There will be a discussion at the Finance meeting of the City Council this Thursday on the renewal of the fire-prevention assessment district special tax. Allene Warren is part of the group supporting the renewal and she will inform the Action Committee of results from the meeting.

Leslie moved and Suzanne seconded we send a letter to ABAG and MTC supporting the process by which Plan Bay Area is being developed and optimism about the basics of the draft plan. Mary will send the draft letter to Katherine and the Executive Committee will decide whether or not to approve the letter. There was a verbal response of approval to this suggestion by the Board. Suzanne suggested we each send a letter of support to our City Council representative.

We will consider a Hot Topics on this for next year.

Mary and Helen Hutchison met with Libby Schaaf of the City Council to discuss her proposal to develop and enact a City budget with a structure of clear deadlines and maximum public transparency. Mary will circulate the League statement for the City Council she works out with Helen Hutchison for comments and approval. The Board will vote via email.

Development Committee/Luncheon

We believe we have netted $14,000 to $16,000. We had 380 attend the luncheon.

The question arose as to how to facilitate networking possibilities for the attendees. We discussed the possibility of beginning earlier with stated time for networking/registration as well as a convenient area.

Voter Service

Sandy and her team visited two Oakland high schools including two classes at Oakland High where they registered about half of the students in the classes to vote. They will visit classes next fall and spring.

Communications Committee

We continue to make efforts to use Facebook, Twitter, neighborhood list serves, local calendars, etc. Since February, we have been receiving 10,000 hits to the website each month, which we think were motivated by links on Facebook and emails...double our previous efforts. The Committee plans to use Vertical Response for advocacy during the summer, such as action alerts from LWVUS and LWVC, until we have fall LWVO events to announce. Bev reported on her success with using the new Search function on the LWVO web site.

Membership & Outreach

Louise reported that we are ahead by 15 members toward our goal for this year.

We will be working with the Berkeley League on Code for America efforts.

Additional brochures are in progress. We now have a one pager, which we used for the first time at the luncheon.

Bay Area League

Judi Bank reported on the Alameda County Council. The Alameda County Registrar of Voters pays LWVO and all the other Alameda County Leagues for distributing copies of the Alameda County Voter Registration form. There is much debate over the adequacy of our reporting to ROV; we are still awaiting payment for last year.

When an elected official joins two local Leagues because he/she represents both communities, national LWV policy says this is not acceptable and only one League can prevail. Are there considerations we should make?

The Bay Area League needs to relocate their offices, as their rent is too expensive.

Measure A update needs to wait until the Affordable Healthcare Act goes into effect.

The Bay Area Monitor is having financial difficulties, since previous grantors have other priorities.

State League

Convention - Attendees should send dispatches from the field to Sandy Venning from the Convention. Send photos, summary of a caucus or workshop, etc. for the VOTER.

June is the Old Board/New Board meeting. The Board will hold a potluck at Louise's home on June 10.

VOTER

Dispatches from State convention
Luncheon
Renew your membership
Highlights of board meeting
Kathy Collop thank you
Interview with Bonnie Hamlin

Mary reminded us of the upcoming budget meetings in Oakland. Dates/times are posted on City website.

Meeting adjourned at 8:45pm.

Respectfully submitted,

Annmarie Hallin, Secretary to the Board

April Minutes

LWVO Board Meeting Minutes
April 8, 2013

President Katherine Gavzy called the meeting to order at 6:39 pm at St. Paul's Towers, 17th floor.

Attendance: Carole Agnello Judi Bank, Mary Bergan, Katherine Gavzy, Annmarie Hallin, Louise Rothman-Riemer, Yolanda Schonbrun, Rosalie Schubert, Bev Solo, Sandy Venning, and Emily Wilson

Excused Absence: Suzanne Loosen, Judy Merrill and Miranda Perry (leave of absence)

Guest: Allene Warren

Administrative
Agenda - approved by consensus

March Minutes - approved by consensus

Treasurer's report - Emily reported reservations continue to come in for the luncheon. Yolanda had a few questions regarding the Program expenses. Emily will research the expenses reported under Program for the year to date. Treasurer's report approved as submitted.

Absences calendar - Rosalee circulated the calendar for updating.

Review of 2012-2013 Board Calendar - nothing to update.

Program
Allene Warren reported she was not able to get a firm response from Mr. Wasserman to speak at the Annual Meeting on public safety. We have a delicate situation, as we seem to have requested two separate individuals to speak at the Annual Meeting. At the March meeting we voted to make Mr. Wasserman or someone else from the group consulting with the city of Oakland on public safety, our first priority for speaker, and Jonathan Klein of GO Public Education our second priority.

Yolanda reported that she has spoken to Jonathan Klein and he is available to speak at the Annual Meeting. She stated that with the recent resignation of the Oakland Superintendent of Schools, education is an important topic at this time.

After much discussion regarding having invited two different individuals to speak at our Annual Meeting, we asked Allene to tell Mr. Wasserman to let us know by this Friday whether or not he will be able to speak at the Annual Meeting. If he is unable to speak, we will happily go with Jonathan Klein. If Mr. Wasserman is available, then we asked Yolanda to express our regrets to Mr. Klein and ask him to speak at the September kick-off meeting.

Louise moved that we wait until Friday to have a final decision from Wasserman. If he is not able to speak, we will confirm with Klein. Seconded by Leslie. The Board agreed, with two abstentions (Carole and Yolanda).

We discussed the contract for the Annual Meeting at Faz restaurant. Since the cost for the dinner at Faz is more than the $15 we usually charge, we will ask members to volunteer to contribute more toward the dinner if they choose.

Sandy moved and Rosalee seconded we hold the meeting at Faz. The Board agreed.

Emily reported on the budget for the upcoming year. Louise moved and Leslie seconded we accept the budget for the upcoming year. The Board unanimously accepted the budget as proposed by the Treasurer. It will be presented to the members at Annual Meeting for adoption.

Action Committee
Mary reported on the Wildfire protection extension. Carol moved and Judi B seconded we approve in principle the mail-in initiative. We are waiting to see the actual language of the measure before we give our support. The Board agreed unanimously.

We discussed Marion's presentation to the City Council on the city budget. The text of her presentation will be posted on the website.

The Committee meetings with individual council members went well. Dan Kalb would like two LWVO members to work with other citizens on a committee regarding open government. Mary will ask Barbara Newcomb to represent LWO and Louise will consider it.

Hot Topics - Good turnout on the Waterfront meeting. Next time the topic is Technology Comes to Oakland.

Development Committee
The luncheon reservations are coming in quickly. Board members were asked to take one extra invitation each and invite someone to come. A call for volunteers is out.

Voter Service
Sandy reported that one teacher has invited them to visit two classes and another teacher at Castlemont has requested their services. The teacher at Oakland Tech wants them to come in the fall. Sandy wants to begin this process earlier in the year. This is not an election year. Hopefully, next year we will schedule early spring 2014.

Our student volunteers are in class each weekday, so the HNU students might not work out as presenters, as we had hoped.

Sandy has sufficient help for this year, but will need more help next year.

Communications Committee
The Committee is moving ahead with electronic communications. Vertical Response problems seem to have been cleared up.

Vertical Response is a firm we use to send out our electronic communications. Our messages have a link to Twitter, Facebook, friends, etc. It is outreach effort to new people. We have 300 friends on Facebook.

The Committee is adding neighborhood lists, but would like more. If you contribute to your own neighborhood list serve, send the name to Leslie Smith who is keeping a central list of Board members who can send out event announcements to their local list serves. Leslie will send us copy to distribute to our list serve group.

There was much discussion with Sandy (VOTER) Bev (webmistress) and Leslie (Communication Committee chair) on how to refine their process for sharing information.

Membership & Outreach
Louise reported that we have six new members. We will do some events with Berkeley on membership.

Bay Area League
Judi will attend the Bay Area League Council in Woodside on May 4. She will report back next month. Plan Bay Area is the topic.

State League
Convention in San Jose in May. The group will get together to decide who is attending what workshop at the conference.

Announcements
Committee chairs need to turn in their reports to Rosalee soon for the Annual Meeting kit. Rosalee will remind the Chairs for the deadline. Bev reminded everyone the reports from last year are on the LWVO website.

VOTER
Annual Meeting
Sandy's report on the current status of the Waterfront plan
Helen Hutchison - results of the Initiative and Referendum study
Local (Oakland) Redistricting
Details on luncheon awardees and the speaker
Marion's statement
City budget calendar and public budget workshops

Dispatches from the state convention will be included in the June VOTER.

Meeting adjourned at 8:35pm

Respectfully submitted,
Annmarie Hallin, secretary to the Board

March Minutes

LWVO Board Meeting Minutes
March 11, 2013

President Katherine Gavzy called the meeting to order at 6:36 pm at St. Paul's Towers, 17th floor.

Attendance: Carole Agnello Judi Bank, Mary Bergan, Katherine Gavzy, Annmarie Hallin, Susanne Loosen, Judy Merrill, Louise Rothman-Riemer, Rosalie Schubert, Bev Solo, Sandy Venning, and Emily Wilson

Excused Absence: Miranda Perry and Yolanda Schonbrun

Guests: Helen Hutchison, Sue Veit, Allene Warren, and Emma Roos

Administrative
Agenda approved by consensus

Minutes approved by consensus

Treasurers Report - In January 2013, we had a CD mature at Chase Bank. The bank's notification of maturity did not reach us in time to close the account. We will move the account to Torrey Pines where we have our other accounts when it matures in September 2013. Louise suggested we send a letter to Chase stating now in advance that we will not renew the account in September.

Emily recommends that in the future, we have the incoming treasurer be part of the Budget Committee as a learning experience.

Louise moved and Rosalie seconded acceptance of the Treasurers Report, and the Board approved.

We are off to a good start with the luncheon.

Circulation of Board member scheduled absences Calendar - Rosalee circulated the scheduled absences calendar for Board members update.

Nominating Committee
Susan Veit of the Nominating Committee reported on the results of their search for the 2013-2014 Board. Nominees for next year's Board and their responsibilities are:

Nominated for 2 year terms (July 2013-June 2015) are:
Katherine Gavzy, President
Judi Bank, Alameda County Council and Inter-league Representative
Mary Bergan, Action Chair
Judy Merrill, VP Voter Service
Sandy Venning, Consulting VOTER Editor
    Alex MacDonald will be the Off-Board VOTER Editor<br? Dawna Williams, At Large-Communications
Louise Anderson, At Large

Continuing on the Board until June 2014 are:
Annmarie Hallin, Secretary and Dues Secretary
Louise Rothman-Riemer, Membership
Yolanda Schonbrun, VP Program
Rosalee Schubert, VP Administration
Leslie Smith, Communications
Bev Solo, Webmaster
Emily Wilson, Treasurer
Miranda Perry, Leave of Absence (Katherine to confirm before finalization of the Nominating Committee report whether Miranda to continue on leave or absence or resign from the board)

Suzanne Loosen and Carole Agnello will leave the Board.

2013-2014 Nominating Committee
Jane Klein, Chair
Sandra Coleman
Zabrae Valentine
Plus two Board members to be selected by the 2013-14 Board at the September 2013 meeting

Initiative and Referendum Study
Helen Hutchison distributed copies of the Consensus Report to the Board for review. The report contains Oakland's responses to the consensus questions presented by the state study committee, from our consensus meeting on February 23rd. The next step is for reports from around the state (including ours) to be submitted to the LWV state committee, which will finalize their conclusions. Finally, the state board will approve an updated position on the Initiative and Referendum issue. Katherine urged the Board to read the report carefully and let Helen know of any changes. The Board approved the report provisionally, pending any corrections or changes proposed by Board members. The final report is due to LWVC by March 31st.

Program
Wednesday, March 13, we will meet at City Hall for a presentation on American Muslim Women, the Challenges of Living in a Democratic Society, as well as a summary of the U.N. Commission report on the status of women.

There is no program in April.

Our June 5 program is the Annual Meeting. Allene Warren and Emma Roos reviewed the suggested speakers from the Education Committee and the Program Chair (representing Yolanda in her absence). In addition to their suggestions, Katherine and other Board members had a few additional suggestions. We agreed to prioritize the potential speakers as follows: 1st choice - William Bratton or Bob Wasserman, on Public Safety; 2nd choice - Jonathan Klein of Great Oakland Public Schools (GOPS), on the state of the schools; 3rd choice - Bob Kammen of Goldman School of Public Policy at UCB, on global warming. Allene agreed to contact the potential speakers in that order to find out who would be available and report back to the Board. A discussion followed on a possible venue, probably at a restaurant near Civic Center.

Since the dinner will cost more than our usual $15 fee, we will suggest the attendees consider contributing an additional small fee toward the dinner. When venue options and final cost estimate are ready, an email will be sent to the Board for electronic vote (waiting until the April Board meeting would be too much delay).

Rosalee will prepare the Call to Annual Meeting for inclusion in the May VOTER and the Annual Meeting Kit to be distributed to members at Annual Meeting. Committee Chairs need to provide her with their annual report for the Kit.

Proposed draft budget for Call to Annual Meeting - Emily distributed and reviewed the proposed budget to be approved by the members at the Annual Meting. Any changes or questions should be sent to Emily via email as soon as possible. Each Board member should review this proposal as soon as possible and get back to Emily so the Budget Committee can finalize the proposed budget to be approved by Board at the April Board meeting and included in the Call to Annual Meeting in the May VOTER.

Development Committee - Calls are going out for volunteers for the luncheon as well as volunteers on March 20 for the invitation mailing. Hours are 10am - 6pm.

Voter Service- Sandy reported that 12 people attended the high school student registration and education session. The biggest challenge seems to be getting teachers to open their classrooms to League speakers. Rosalee will follow up with the teachers. Three students from Holy Names University, recruited by Shinal, will be speakers/presenters.

Action Committee - Mary reported the City Council interviews should conclude in a couple of weeks. Public Records Management is still problematic. But, she is hopeful. Campaign finance reports are now required to be submitted electronically, by unanimous vote of City Council. LWVO was requested by Make Oakland Better Now to support their proposal for a ballot measure to amend the city charter to require a Rainy Day Fund. Action Committee voted in favor and the Executive Committee approved it between Board meetings. Katherine informed Make Oakland Better Now of our support for their proposal.

Oakland is considering drawing up new redistricting maps. They will pay $40,000 to have this work completed...a small amount of money for this work. The city charter requires redistricting to consider where the current city council members live before making any changes.

Katherine and Mary will circulate a letter to the board supporting the request for a bridge for bikes and pedestrians from Lake Merritt to the San Francisco Bay Trail.

Communications Committee -Leslie reported they are working with Vertical Response to improve their consistency.

The Committee requests Board members to send Leslie a list of neighborhood list serves and other organization sites we are able to send information and announcements to. Leslie is the contact person and should be contacted first before sending out announcements, so we don't overlap or duplicate.

Membership & Outreach - Louise reported we need 15 net new members by February 2014 to reach our LWVC net 5% growth target. We have gained 4 members since February and that brings us to 310.

The Committee is working on a one-page flyer on membership to distribute at events. This would be a less expensive substitute for our color printed membership brochure. We are waiting to hear from the printer on a final cost estimate for additional membership brochures.

Alameda County - Judi reported the LWVAlameda County met with the new interim Registrar of Voters. On-line registration is very popular.

Two transportation related positions need volunteers. An announcement will be placed in the upcoming VOTER.

Other Announcements
We received a request from Barbara Newcomb to support Libby Schaff as mother of the year. She asked us to keep her request and our decision confidential. Discussion followed and we agreed to say no thank you.

National Women's Caucus on April 1 will show the Canadian film on health care 6 - 7:30pm. Leslie moved and Louise seconded we co-sponsor the event. The Board agreed.

LWV California State Conference in San Jose - Planning to attend are: Louise, Leslie, Annmarie, Mary, and Katherine. We are allotted 8 voting delegates and we have budget to partially subsidize the registration and food and lodging expense for 8 delegates. New Board members and recently- active members who have not been to convention before are a priority. Katherine will invite the two new Board members, Louise Anderson and Dawna Williams, and then see how many spaces are still available.

Suzanne Loosen and Judy Merrill both said they would be interested in going but will defer to others, Contact Katherine before registering on the LWVC website.

VOTER
All City Luncheon
President's letter
National Women's Caucus
Hot Topics for April
Interview with a League member
Save the Date - Annual Meeting
Results of the Initiative and Referendum Summary
Wednesday's program - Muslim Women
Support for the Rainy Day Fund
Council members reminder on civility
Volunteers needed for Alameda County LWV positions
Luncheon volunteers
Membership

Meeting adjourned at 8:47pm.

Respectfully submitted,

Annmarie Hallin, secretary to the Board

February Minutes

LWVO Board Meeting Minutes
February 11, 2013

President Katherine Gavzy called the meeting to order at 6:30pm at St. Paul's Towers, 17th floor.

Attendance: Judi Bank, Mary Bergan, Katherine Gavzy, Annmarie Hallin, Susanne Loosen, Judy Merrill, Louise Rothman-Riemer, Yolanda Schonbrun, Rosalie Schubert, Bev Solo, Sandy Venning and Emily Wilson

Excused Absence: Carole Agnello and Miranda Perry

Guest: Shinal Lakshman, Communications Committee intern; Allene Warren LWVO member

Administrative
Agenda approved by consensus.

November minutes - Board members will inform Katherine by 12 noon tomorrow if changes need to be made.

January minutes approved by consensus

Treasurer's Report - There is a dispute between LWVO and Chase Bank in Oakland regarding closing out our Chase CD account. Chase did not send us notification of the CD's maturity and automatic rollover until too late for the grace period. Miranda is working with Chase Bank regarding this issue as we wish to move the CD account to Torrey Bank. Louise moved and Rosalie seconded we accept the report as presented. All agreed.

Absences Calendar - Rosalie circulated the calendar for update. Also, circulated was the Board roster of contact information for update.

2012-2013 Board Calendar - Changes to this calendar are:
February - We will NOT have a Hot Topics event.
March 13 - LWVO monthly program
March 26 - Hot Topics held on Tuesday this month (rescheduled due to Passover)

Communications
Leslie summarized the content of the Communication Committee kickoff meeting. Their strategy and policies are intended to increase communication with members and our non-member friends on LWVO activities. The Committee plans to "brand" all LWVO communication including coordinating content of the VOTER and on the LWVO web site. The Committee plans to upgrade the methods and appearance of flyers used to distribute information about upcoming events such as Hot Topics and Program Planning. Electronic Newsletters will be sent to members and friends, and Board members will be asked to post LWVO event information to our neighborhood list serves.

Board members should send announcements to Leslie for review of the branding portion of the message before announcements are released to the general membership. Program and Hot Topics do not need to design their own flyers anymore; just send Leslie the "who what when and where" of the events to be announced.

The Communications Policy we confirmed and re-adopted at our 2012 summer retreat will stand. The Communications Committee will propose any appropriate changes and and additional section on social media after they have had a few months experience.

Leslie introduced Shinal Lakshman, our new communications intern who will work with social media. Shinal will be using Vertical Response to send out email blasts and posting on our Facebook page. She also plans to open a Twitter account for LWVO. We discussed potential email distribution problems and decided to send a test email to the Board. All Board members were requested to confirm to Shinal and Leslie if they received the message. Board members with Facebook accounts should "like" LWVO's page.

Action
The Committee is working on a letter to the City Administrator in support of additional staff members to give the Public Ethics Committee the capacity to do its work. Katherine and the Executive Committee will review/approve the letter before it is sent since time is of the essence and this cannot wait for the March Board meeting. Also, the Board has previously approved letters supporting staffing of PEC so it is appropriate to refer this to the Executive Committee (see/review our Action Policy attached to these minutes).

The Committee members will meet with City Council members to discuss civility as well as our mutual priority issues.

They continue to watch for progress on a records management policy and will exert pressure on the City Clerk and City Council as necessary.

We will work with the Oakland Post and other publications providing a link to our web site and dates/times for upcoming City Council and other official meetings.

Hot Topics - Susanne suggested we have more topics similar to last month's Urban Farming which reach a broader and different community than our usual events. Action responded that we are scheduled to have technology as the subject on April 22, perhaps inviting some of the Code for America coders, or other open government hackers, to come as resource people.

Program
Yolanda reviewed the Program Planning recommendations from our January meeting, per the attached Program Planning report to the Board. Recommendations to be sent to LWVC in advance of the State Convention were:
1. limited update of the Campaign Financing position
2. monitoring impact of the new "top two" primary system to see if our Election systems position needs to be revised
3. three top issues for education and advocacy: state budget & revenue sources; immigration reform and immigrant rights; single payer health care

Local Program recommendations to be presented to the members at Annual Meeting:
1 Review local Education position to determine if limited update study needed
2 Minor wording & format changes to the local Government position
3 Following to be our top Issues for Emphasis: LWVO role in citywide public safety initiatives; develop and formalize a "follow the issue" program; observe and participate in Code for America projects to ensure transparency and public access; public education on city budget process

The existing Alameda County positions were reaffirmed with no changes.
Leslie moved we adopt the recommendations, Judy Merrill seconded and the Board approved.

Initiative and Referendum consensus meeting on Saturday, February 23 - Discussed the event and timeline for the agenda. LWVO will hold a morning and afternoon meeting to cover everything on the same day. Alternative for our members is to attend the LWV Berkeley Albany Emeryville consensus divided into two events: Tuesday and Wednesday afternoons February 26 & 27. All information will be posted on our website and included in email blasts.

The topic for the program on March 13 is Women in the Muslim World, with a reference to the new democracies. The program is scheduled for 6pm - 7:30pm in Hearing Room 2 at City Hall. This room is not equipped with video equipment. In the future, we need to reserve Room 1 if we would like to video record an event. The key speaker is Syeda Reshma Inamdar, a director on the LWVC Board. Syeda will invite two additional women as part of her presentation. In addition, Kathleen Cha will give a first hand report on her experience participating as a NGO delegate at the United Nations Commission on the Status of Women.

April program - We discussed several options for a topic. Mary will check with one of her contacts in the technology field regarding a speaker/panel to lead a discussion on the technology in Oakland either in April or one of the following months. Due to the proximity to the Luncheon on May 1st, and the plans for a Hot Topics meeting on the topic on March 26th, we may decide not to hold an April program meeting.

The Annual Meeting will be June 5, possibly at Faz located at 1111 Broadway in Oakland. Yolanda suggested the speaker at the meeting discuss education and will provide a few suggested names at the March Board meeting. The Board was reminded that we traditionally charge a nominal amount to members for dinner and the meeting, which is not intended to make a profit. In other years, when not held in a restaurant we have made some money selling wine by the glass.

Education
We discussed the draft letter the Education Committee would like to send to each Oakland Unified School District Board member. Several suggestions were made and the letter was finalized. Yolanda will send it out to each Board member on our letterhead paper with Katherine's signature - Katherine will send her the Word format. Yolanda will also send a copy of the final letter to Bev Solo to post on the Advocacy page of the website.

Voter Service
Sandy will lead a repeat of last year's successful program of voter education and registration of Oakland high school seniors. She is looking for more volunteers to help with the project. Rosalie and Emily volunteered to help. Last year we used Laney College students to make classroom presentations, with mixed success. Sandy will try this again. Shinal suggested a contact at HNU to recruit Holy Names students to help with presentations. The registration will take place late April to early May.

Development - March 20 is the date for the "mailing party" event at Swans. This is the day invitations to the Annual Luncheon are assembled before distribution. Several pledges for the luncheon have been received even before the letters requesting the pledges had been mailed.

Membership and Outreach
Our membership as of the LWVUS cutoff date (February 4th) is 6 below last year's count at the cutoff (309 vs. 315). But we received at least one new membership right after the cutoff, so we will be at 310 or more.

Bay Area League
Judi Bank reported on last Saturday's Bay Area League Day. The topic was Water and many people from around the Bay Area attended. It was a very informative event, focusing on the status of water issues in the Bay Area. Power Point shows and other materials are on the LWVBA website. Board members were also urged to download and read the Bay Area Monitor.

State League - The State Convention will be held in San Jose, May 17 - 19, 2013. Check the State League web site for information regarding fees, workshops, registration details, etc. Registration opens February 18. Tell Katherine if you are interested in attending. We are entitled to a total of 8 voting delegates.

VOTER
March program
Urban farming and community gardens at Hot Topics
Bay Area LWV water discussion
Interview with Aeeshah Clottey
Interview with new intern
Communications Committee
Statement to PEC
Upcoming Hot Topics (Bay Trail)
Mailing party for luncheon
Action at state level
LWVO suggested focus for LWVUS

Meeting adjourned at 8:39pm.

Respectfully submitted,

Annmarie Hallin, secretary to the Board

January Minutes

LWVO Board Meeting Minutes
January 14, 2013

President Katherine Gavzy called the meeting to order at 6:35 pm at St. Paul's Towers, 21st floor.

Attendance: Judi Bank, Mary Bergan, Katherine Gavzy, Annmarie Hallin, Susanne Loosen, Judy Merrill, Louise Rothman-Riemer, Yolanda Schonbrun, Rosalee Schubert, Bev Solo, and Sandy Venning

Excused Absence: Carole Agnello, Miranda Perry, Leslie Smith, and Emily Wilson

Administrative
Agenda - We reviewed the revised agenda and approved it by consensus.

November minutes - Approval deferred until February.

December minutes - Louise motioned the minutes be approved, motion seconded by Rosalee and approved unanimously by the Board.

Treasurer's Report - We are on track for the budget for the year, except for Voter Service, which has cost several, thousand more than budgeted due to reproduction of the ballot measure pros and cons and State Easy Voter Guides in November. The Treasurers Report was accepted by consensus.

Absences Calendar - Rosalee circulated the absence calendar for updates.
Carole is on a leave of absence from the Board until early March.
Katherine updated our annual events calendar to delete Hot Topics for February 25.

Action Committee The letter to all city councilmembers that was edited and approved at the last Board meeting was sent out. It was agreed to wait to schedule follow-up meetings until after the installations. Meanwhile, each of us (Board members) should contact our local City Council representative and let her/him know we are one of their constituents, and express our interest in open government. Public Ethics Commission is working on reviewing and finalizing the City's policy for records management and public access. LWVO supports this. Sandy Threlfall on Action Committee is considering a challenge to the construction of electronic billboards as part of the Army Base project.

Hot Topics calendar: January 28 Urban Farming & Community Gardens in Oakland; February no Hot Topics; March 25 Land Use issues on the Oakland waterfront, completing the Bay Trail; April 22: the growing technology community in Oakland.

Program
Yolanda brought us up-to-date on Saturday, January 19 Program Planning meeting at Swans'. The agenda was presented: includes review of existing State, Local and Alameda County positions, plus recommendations to LWVC for areas of education and advocacy at State Level and recommendations for local issues for emphasis. The LWVO website has all of the positions. Yolanda needs three individuals to volunteer as a facilitator, a timekeeper and a note taker. Katherine will bring the easels and markers. Judi B will check with the Alameda County LWV to see if we need to review County positions. Yolanda will bring 20 copies of the state and local positions. Refreshments will be provided, but members are on their own for lunch. Outcome will be a report to the Board at February 11t meeting and submission of Board-approved state level results to LWVC by February 22. Initiative & Referendum Study-consensus meeting on Saturday, February 23. Other Alameda County League members are invited to come. The Berkeley/Albany/Emeryville LWV will sponsor their consensus meeting on February 25 and 27 in the evening, and LWVO members who could not get to ours are invited to go to LWVBAE. Yolanda will see if snacks can be donated for the February 23 program, and lunch is on your own.

A Program idea for March 12 or 13 is the position of women in the newly democratic movements in the Arab world. Katherine will send Yolanda the name of a potential speaker of this topic.

Education Committee
Yolanda circulated a proposed letter from LWVO to the OUSD board of directors welcoming them to the New Year, reminding them of our support and that we will follow their work and observe their meetings. Any suggested changes should be sent to Yolanda for updating. Mary Bergan will review the letter and recommend edits. We would like this letter sent to the Board before January 24.

Yolanda also circulated a proposed update to the existing local Education Position, to be discussed at the Program Planning meeting. There was a spirited discussion on the proposed changes. Several suggestions were made to help clarify our education position. The Board agreed to discuss these proposed changes at Saturday's Program Planning meeting.

Development
The Development Committee needs the Board to approve the Making Democracy Work awards. Katherine read the list of nominations. Mary described the selection process of the awards to the Board. The selected organizations/individuals for 2013 are Esperanza Tervalon-Daumont of Oakland Rising, Naomi Schiff, the Golden Gate Improvement Association and the West Oakland Environmental Indicators Project. Moved by Sandy and seconded by Rosalee to approve these four nominees.

Membership and Outreach
Louise reported we have 38 new members and have lost 20. We have a net gain of 23. Our total membership for 2013 may be lower than 2012.

Katherine and Bev attended the Wikipedia Editathon event. They believe the event was very informative and the participants were very knowledgeable and civic minded. There will be a follow-up event on January 26.

LWVUS, LWVC, LWVAC
Bay Area League Day - Check www.bayareamonitor.org to register online for Bay Area League Day on February 2, 2013.

The LWVC Convention will be held in San Jose, May 2013. We have been allocated eight voting positions at the Convention. Our budget allows us to pay the $375 convention fee for eight voting members. Send an email to Katherine if you would like to attend. Register online before the event. Check the VOTER for more details.

Judi Bank reported on Bay area League items: Alameda LWV reported the space next to Crab Cove would be used for housing.

Monday, January 21 is a day of service in Oakland. Be sure to wear your League button if you volunteer that day.

VOTER
List of donors to the non-event
Status update on the California Disclose Act
State Convention in San Jose
Awardees for Making Democracy Work
Consensus questions for Initiatives & Referendums
Directions to Members Only website
Recap of Board Meeting
Alternative dates of February 25 and 27 for Initiatives and Referendums
Interview of a League member
March Hot Topics

Meeting adjourned at 8:50pm.

Respectfully submitted,

Annmarie Hallin, secretary to the Board

December Minutes

LWVO Board Meeting Minutes
December 10, 2012

President Katherine Gavzy called the meeting to order at 6:35pm at St. Paul's Towers, 21st floor.

Attendance: Carole Agnello, Judi Bank, Mary Bergan, Katherine Gavzy, Annmarie Hallin, Susanne Loosen, Judy Merrill, Louise Rothman-Riemer, Yolanda Schonbrun, Rosalie Schubert, Bev Solo, Sandy Venning and Emily Wilson
Excused Absence: Miranda Perry and Leslie Smith

Administrative Agenda changed to reflect no need for a substitute secretary. Agenda approved by acclamation.

November minutes - were recorded by Louise substituting for absent Annmarie. She will distribute her notes to all Board members by email, receive any additions or corrections, and we will present the edited minutes to be approved at the January 2013 meeting.

Treasurer's Report - Emily reported that the State PMP dues paid. We transferred $12,400 from our Ed Fund account at LWVC to our checking account to pay for the EVG (Easy Voter Guide). We now have an account with Fountain Café for refreshments used at various LWVO events.

The Budget Committee consists of Emily, Katherine and Kathy Collop. Carole Agnello volunteered to be the 4th member of the Budget Committee. We need a draft budget for the Board in March. The Budget Committee will begin meeting in January.

Louise moved to accept the Treasurers Report, seconded by Rosalee, approved by all.

Absences Calendar - Rosalee circulated the absence calendar for updates.

Action Committee
Mary reported on the Public Records Audit - The Committee doesn't believe it can be completed because it was not a broad enough sample and there was insufficient data. Code for America is supposed to assist the City with these records by setting up an electronic system to enable citizens to access these records easily. The Committee will meet with city council members soon to discuss the letter on civility that the Board approved at the November meeting.Yolanda asked if it is possible to send a similar letter to the Board of Education, the Port of Oakland, BART, etc. It was pointed out that the BART and AC Transit boards would be the responsibility of LWV Bay Area. The Education Committee will bring to the January Board meeting a draft letter for Board approval, to be sent to the school board regarding civility and controlling their meetings and other issues.

Mary said it is very difficult to maintain a dependable Observer group of volunteers. Action proposed that the Board consider the possibility of individuals following a particular issue, rather than always attending a particular board or commission meetings. As an experiment...an individual could follow her/his interests, pull the packet from the City web site 72 hours before the next meeting, attend public meetings on the topic, and report any significant items needing League involvement to the Action Committee.

Katherine suggested that the Action Committee be responsible to manage the work of any member who becomes involved in this. Judy Merrill mentioned that Louise Anderson may be interested in becoming a "Follow the Issue" person. Katherine will talk to her about it.

Program
Holiday Party - Each Board member will send an email to Louise telling her what finger food item she will bring. Thank you Louise for hosting this event. Mary will send a party flyer to all members via Vertical Response. Yolanda will draft the flyer as a Word document so Mary can send it out (Vertical Response works best with Word documents rather than pdfs).

Program Planning - The meeting will be held on January 19 at Swan's Common Room 10am - 4:30pm. Yolanda will email a reminder to each of us. We will take a one hour lunch break (lunch on your own). Coffee, tea and pastry for morning & afternoon breaks will be provided by the league. A lot of information is available on the LWVC website on all the current State League positions and any proposals to modify them: Yolanda will send each of us links to the topics to be discussed.

February 22 is the deadline to report the results of LWVO's Program Planning meeting to LWVCA.

February 23 (10 - 5pm) - Initiative and Referendum Study at the Dimond Library. Bev will correct the date of the event on our LWVO web site.

Voter Service
Judy reported there are some unknowns on whether or not there will be a State EVG.

We were under the impression there is a FCC regulation that videos must be played in their entirety...no cutting out segments of the event being recorded. This is not true, although many local Leagues did not know this. It has been very confusing to Leagues across the country.

Holly has been thanked for videoing some events.

Susanne met Ben Lang (an unsuccessful candidate for the school board). He was very impressed by how the League ran the forums.

Development
Deadline for Making Democracy Work award nominations is December 14. Jenn Pahlka is confirmed as the speaker for our annual luncheon. Jenn is the founder of Code for America, an organization providing cities with free computer work/systems to help improve records management and interaction of city and citizens. Judy M asked if there is overflow space at Scotts in case we over sell. Development Comm is negotiating with Scott's for an extension to the tent.

Membership and Outreach
Since our October Board meeting, 18 non-renewing members have renewed their membership due to telephone calls and emails made by Board members but there is still a group of 39 non-renewing members. The Board discussed the response or lack of response from our telephone efforts. Membership Committee will follow up with the remaining outstanding members.
We keep about 20% of the annual dues. The remainder goes to National

Leadership Development
Rosalee reported on her efforts to recruit an intern by talking to U.C. Berkeley, Mills College, Holy Names University, San Francisco State and CSU East Bay. Rosalee, Carol and Mary will meet to develop the outline and curriculum. Katherine suggested that Rosalee review the League list serve to check if any other leagues have worked with this issue.

LWVUS, LWVC, LWVAC
Judi B reminded us that Bay Area League Day is scheduled for February 2 and that the discussion will be on water. Judi will give Sandy an article for the VOTER.

Judi was not able to attend December 1st Alameda County Council meeting. Katherine reported that the Alameda County Leagues will try to work more closely together on Voter Service activities and on programs.

Announcements
Katherine announced that National League wants to hear local Leagues' recommendations for their legislative priorities in 2013. Louise suggested voter suppression as an issue. Rosalee suggested some kind of financial regulation and disclosure of political contributions. Judy M believes the next big election will be in two years and voting machines without a paper trail should be investigated. Our request would be that National work on setting national standards regarding voting machines. Louise, Judi B, Sandy and Katherine will write up a short proposal to National on this. It is due to LWVUS by January 11th.

The Wikipedia event, co-sponsored by LWVC, will be held this Saturday. Bev will attend. The event will be held at Tech Liminal, 14th and Harrison Streets, Working Space 268. The early afternoon session is for beginners (1 - 2pm) and the later session is for more advanced groups (2 - 5pm).

VOTER
Program planning
Hot topics
Membership renewal
Luncheon
Initiative and referendum meeting
Interview with a new member
Follow the issue
Wikipedia event
Holiday party
Disclose act status

Meeting adjourned at 8:31pm.

Respectfully submitted,

Annmarie Hallin, secretary to the Board

November Minutes

League of Women Voters Board Meeting 11-12-12

The meeting was called to order by President Katherine Gavzy at St. Paul's Towers, 17th floor library at 6:30 pm.

Attendance: Carole Agnello, Judi Bank, Katherine Gavzy, Suzanne Loosen, Judy Merill, Louise Rothman-Riemer, Yolanda Schonbrun, Leslie Smith, Bev Solo, Sandy Venning and Emily Wilson.

Excused Absence: Mary Bergan, Annmarie Hallin, Miranda Perry, Rosalee Schubert

Guest: Sue Veit, Nominations Committee Chair

Administrative:
Louise Rothman-Riemer was appointed as substitute Secretary for Annmarie Hallin who had an excused absence.

Agenda item change: Action request for Board Approval
Letter to City Council on the matter of civility. So moved by Louise Rothman-Riemer; seconded by Judy Merrill.
Approved by all.

Approved Minutes from last month: Moved by Carol Agnello and seconded by Sandy Venning.

The chair reported that Sandy Venning's proposed edit to the Board Policy document was approved by email vote after the October board meeting; the revised Policy is now officially reaffirmed as revised. The final Policy was distributed electronically to all Board members.

Treasurers Report: Emily gave her October month end report noting that the Easy Voter Guide Expense was significant. However, we will transfer money from our Education Fund balance with LWVC to our checking account to pay for the Oakland Easy Voter Guide. Emily will follow up with the State on the procedure for doing this. We are over budget for Voter Service expenses by nearly $3,000. The Treasurers report was accepted by acclamation.

Action Committee:
January Hot topics on the 28th Topic to be determine.

The Board agreed with the proposal from Action Committee that the League should send a letter to new and continuing Council members about Civility and suggested that they agree together on how to conduct more civil and productive council meetings before beginning the new session. Modifications to the draft wording from Helen Hutchinson were discussed and accepted by all Board members present. The revised letter will go back to Action for follow-up with the Council and will be posted on the LWVO website under Advocacy.

Action Committee will send the letter to each councilmember. After sufficient time was given for Council members to receive the letter the League would then make calls to all Council members to follow up. The agendas for these follow up meetings should focus on process and communications with each individual Councilperson. We hope that these meetings take place before habits and patterns are established, especially with the new council members.

Hot Topics: Next meeting on Monday November 26 will continue the conversation about the Army Base project begun at the November 13th program panel. The Board is urged to attend as always.

Nominating Committee: Sue Veit, Chair of the Nominating Committee was introduced to Board members. Each Board member introduced them selves and outlined their Board responsibility.

The question was raised on how one builds a good succession for the Board. Terry Kulka (a former Nominating Committee chair) had suggested a formal process for the Board to support the Nominating Committee. Key positions such as VOTER editor or Webmistress etc. need to have a "shadow" helping them and learning the job so they could succeed to it in a future term. Board members who would benefit from a shadow before the end of this Board year were requested to send a job description to Sue Veit so her committee can start looking for candidates. This makes the work of the nominating committee begin sooner rather than later.

Program: Yolanda reported that the November 13th program held at City Hall will be on proposals for new uses for the Oakland Army Base. There will be seven speakers; each speaker will be given 7 minutes; then 30 minutes of discussion. Again the Board was strongly urged to come and be a dispassionate presence. It was noted that a representative from the Port of Oakland is not planning to attend. The Program will be video taped and put on You-Tube. The City has placed the establishment of an Oversight Committee on the Consent Calendar for December 7th.

The Board was again encouraged to send announcements about League programs and Hot Topics to their neighborhood list serves.

Holiday Party: Louise will send an email asking people to say what they want to bring to share at the Holiday Party.

January Annual Planning Session: January 19th will be the Annual Program Planning Review Session. Yolanda needs to contact Mary Weinstein to reserve Swan's Market Commons Room.

Initiative and Referendum Process (State League study): It has been recommended that there be a whole day set aside for the consensus meeting on this Study rather than two separate meetings. Yolanda will research and confirm a venue.

The Nov. 29th Speaker Program: The program will be on California's Initiative and Referendum Process: The Good, The Bad and the Ugly, and will be in Alameda. This program will be co-sponsored by the Alameda League and LWVO (Board approved contributing up to $50 to help pay for videography.) This will be an evening function 7-9 PM at the College of Alameda, Bldg. F.

Voter Service: There were 8 forums covering every race plus a number of Voter Registration sessions. We also conducted over 40 different presentations on the Ballot Measure pros and cons. One thing we did differently this year was to request contributions from the organizations sponsoring these pro and con presentations to help pay for the cost of printing materials. Thus we received at least $500.

There will be a debriefing meeting lead by Judy Merrill and Leslie Smith with Katherine Gavzy and other Voter Service coordinators to discuss lesson learned this year and what we could do better. Our discussion will be shared on Dec. 1st with other county Leagues at the Alameda County Council meeting.

Development: Read report submitted by Bonnie. It appears that we may have a good speaker for the luncheon. Jen Pahlka is the Founder of Code for America, and a very attractive professional woman. We hope to have support from the City Council women for the Luncheon which is set for May 1st at Scotts. It was suggested that we consider an extension to the tent, which would increase our capacity since we have sold out available seats at previous luncheons. Another option would be to have 11 at each table.

Membership and Outreach: We still need to make calls to non renewing members. Caller ID can be a problem, so it was suggested that one both email and phone. If we do not reach some one it was suggested that we leave a message that we would email them a link to the League web site. On the web site they could renew on line using Paypal.

Louise reported on an Out reach opportunity with several visiting Yemeni journalists and Katherine spoke to a black women's social service sorority (Delta Gamma) regarding voting. Katherine plans to stay in touch with the organizers and invite them to LWVO events.

Leadership Development & Interns: As Rosalie was absent there was no report on the Interns project. Suzanne has found that she does not have the time to organize a Leadership Development Committee. We need to have someone else take the lead. In particular it was felt it was important to come up with strategy for how to recognize and encourage new people who will be future leaders.

Communications & Website: Miranda's health is still not good and so we need a communications person. We will consider asking people from Oakland North an online newspaper for suggestions, as they have been calling the League with questions and requests for interviews.

Alameda County Council & Bay Area Activities: Judi Bank will be covering the Council which meets every other month. She will also cover Bay Area Activities which meets alternate months; so she will report to us each month.

Bay Area Monitor: The Monitor can be read online at bayareamonitor.org. The Monitor has much useful information and links to email articles.

Reports from other area Leagues: Marin County is to study elections and also observing elections. San Francisco is holding Meet and Greet candidate events.

Bay Area League Day will be Feb. 2nd and will focus on Water. Water issues were looked at three or four years ago but are still very relevant.

The next meeting of the County Council will be December 1st and will be hosted by the Berkeley League at their new location on San Pablo Ave. In the afternoon there will be a brain storming session to share ideas on Voter service and improving inter League cooperation.

VOTER: Long Voter Service article. Holiday party is the front page. We will list and thank members who had volunteered to work on voter service events. Leslie volunteered to do an article for the VOTER on tomorrow's Program meeting and it was noted we will have video which we could put on the web site.

Study on Initiative process is coming up. Follow up to election process. Leslie may take a shot at writing this article as well as the one on the Nov. Program. Another topic would be to write something on the experience of volunteering for the Midnight Madness voter registration event.

Also include a reminder that the December Holiday Party is Dec 14th is from 6 to 8 PM at Louise Rothman-Riemer's. If it starts looking sparse Sandy should get back to Katherine/board/

Meeting adjourned at 8:15 pm

Respectfully submitted Louise Rothman-Riemer for Annmaire Hallin, Secretary

October Minutes

LWVO Board Meeting Minutes
October 8, 2012

The meeting was called to order by President Katherine Gavzy at St. Paul's Towers, 17th floor library at 6:34p.m.

Attendance: Carole Agnello, Judi Bank, Mary Bergan, Katherine Gavzy, Annmarie Hallin, Judy Merrill, Louise Rothman-Riemer, Rosalee Schubert, Leslie Smith, Bev Solo, Sandy Venning and Emily Wilson

Excused Absence: Suzanne Loosen, Miranda Perry, and Yolanda Schonbrun

Administrative

  • Judy M moved we accept the Revised Agenda and Mary B seconded the motion. All agreed.
  • Louise moved we accept the Minutes from the September Board meeting as submitted and July M seconded the motion. All agreed.
  • Treasurers Report - Emily is working with Post Office to get a confirmation of the balance remaining on our bulk mail account and will make whatever adjustment is required to the October financial report. Emily will check with LWVCA as to when they will bill us for PMP. Most of the Voter Service expenses for Easy Voter Guide etc. will appear on the October report. Mary moved and Louise seconded we accept the Treasurers report. All agreed.
  • Rosalee circulated our contact information and absences for the rest of the year. She also re-circulated the refreshment sign-up. She will distribute the updated forms to the Board before the next Board meeting.
  • Rosalee circulated the contact information for the Committee Chairs and members to review. She will distribute the updated information to the Board and to the LWVO Office volunteers before the next Board meeting.
  • Sandy Venning reported on word changes for the Board Policy, as it reflects when it is appropriate to speak for the League or as a private citizen. We discussed the proposed changes and made a suggestion. Sandy will revise the wording and email it to the Board. The Board will agree/disagree via email to Sandy. Once approved by a majority of the Board, Katherine will save the document and send it to Bev to post to the members only page on our website along with the other policies.

Action Committee
Mary noted they have no new recommendations for Board approval.

Piedmont LWV is sponsoring an advocacy speaker on Proposition 34, the death penalty initiative, which LWVC supports. The forum will be October 24 at 7pm at 40 Highland Avenue. LWVO members are urged to attend. Katherine will send the notice to Miranda for our email blast.

Hot Topics scheduled for October 22, on Urban Farming, will be rescheduled to January since October 22 is a presidential debate. Bev post on website. Katherine will send info to Miranda for email blast.

Program
Program/panel talk on November 13, Army Base and Port Project - We need speakers from the Port Commission, a community member, someone from the City as well as from the labor board. We discussed who might be available and qualified to represent the Port at this event. Mary B will follow up with her connections. Katherine will contact Nancy Nadel, if necessary. Judy M suggested we videotape this Hot Topics. Judy M will contact the videographer about this. If Yolanda needs assistance with this event, Katherine will ask Katherine Oberle to help.

Holiday Party - We need a "cute" e-mail blast for the event. Confirmed date will be Friday December 14, 6 to 8 PM, at Louise Rothman-Riemer's house.

Initiative and Referendum Study - LWVO and LWVBAE have formed a joint study committee chaired by Helen Hutchison. Rosalee, Judi B and Karen Ivy are the LWVO committee members. On November 29, LWV Alameda will host a meeting with a speaker on this topic. Katherine will get the time and place details from the Alameda League so we can announce it to our members. Alameda LWV is renting a room for this event and is asking each League in Alameda County to contribute $50 for the room rental fee. Louise moved and Rosalee seconded that we agree to pay up to $50 for this event. The Board approved. Before we send the $50, Katherine will ask Helen Hutchison for more information on the speaker and will inform the Board electronically.

Voter Service
Judy M reported on the issue of campaigns taking and using personal videos of the Forums as well as what to do when one of the candidates is unable to participate in a debate because the second candidate is unavailable. Judy is dealing with internal communication and training issues. We have several new moderators who needed more training. Once the election is over, a group of Voter Service committee members will get together and update our policies and procedures for Pros & Cons and Forums as well as distribution of Easy Voter Guide and other printed materials. Leslie and Judi B volunteered to assist with this project.

Judy M emailed to each Pros & Cons presentation site a short request for donations, and several have either given the speaker a check or have mailed it to the office. Oakland Easy Voter Guide: Judy commented on the wonderful experience we had with East Bay Express regarding the insert and printing of our Oakland Easy Voter Guide. They were very good to work with.
Bev mentioned that the Oakland Easy Voter Guide is available in pdf format in all 3 languages on the LWVO web site.
Katherine mentioned that a copy of the Oakland Easy Voter Guide will be mailed to each person/organization who sponsored a table/half table at the annual luncheon thanking them for their sponsorship and showing them how we spent some of the money from the luncheon.

Sandy has several potential dates for voter registration with the Alameda County Food Bank and is looking for volunteers. It was suggested that Board members who had not previously done voter reg. would enjoy this opportunity. Sandy, Emily, Annmarie and Mary B volunteered.

Development
The annual luncheon is coming and we need suggestions for the Making Democracy Work award. We have a sub-committee who reviews the award nominations. The review will begin in January. Leslie and Carol will represent the Board in the review process. Carole did it last year so this will be her second year.

Membership & Outreach
Louise gave each Board member a list of LWVO members whose membership has expired and asked each of us to commit to telephone about five of these individuals. Board members signed up for names - all were assigned. Bonnie Hamlin has a proposed script to use for the phone calls and will send it to all of us.

The Delilah Beasley Tea was successful with about 200 attending.

Art Murmur - Louise attended last Friday evening and registered many to vote.

To introduce the LWVO to new homeowners, the Membership Committee sent approximately 200 letters with membership applications and other helpful League information.

Leadership Development & Interns
Rosalee reported on the potential Intern programs with Mills College, Holy Names University and U.C. Berkeley. All three institutions seem willing to give academic credit for this program next semester and will wait for Rosalee and her group to develop a course outline for the Interns. Mary B is working with her on the project outline.

Nominating Committee will begin working on the new Board early next year. Katherine asked each Board member to let her know their other needs. Judy M would like a shadow for the Speakers Bureau and Sandy would like a shadow for the VOTER editor. Judy M and Sandy will write brief job descriptions and send them to Katherine for Sue Veit the Nominating Committee Chair. Karen Ivy was already designated as the shadow Webmistress and Bev will try to spend more time with her.

Communications & Website
Bev needs material for the web site sent to her via PDF file, or the formatting will not be the same when she loads it on the web site. She cannot use MS Word or Excel.

Bev distributed a list of the information contained in the Members_Only area of the web site and reviewed it with the Board.

Katherine asked if we could have a secure web site for the members contact information. It would be password protected and updated regularly since the published Member Directory gets out of date and people are not able to contact new members.

Alameda County Council & Bay Area Activities
Judi B is our new delegate and representative at the Alameda County Council and at the Inter-League Network of Bay Area Leagues.

VOTER
November Program
Making Democracy Work Award form for nominations
Delilah Beasley Tea (photos)
Voter Registration Boxes volunteer needs and an interview with Pete Bank our coordinator
Interview with Emily as new Board member
Vote with the League summary reminder

Refreshment for November 2012 Board Meeting:
Sandy Venning and Emily Wilson

Meeting adjourned at 8:43pm

Respectfully submitted,

Annmarie Hallin, secretary to the Board

September Minutes

LWVO Board Meeting Minutes
September 10, 2012

The meeting was called to order by President Katherine Gavzy at St. Paul's Towers, 17th floor library at 6:33 p.m.

Attendance: Carole Agnello, Judi Bank, Mary Bergan, Katherine Gavzy, Annmarie Hallin, Susanne Loosen, Judy Merrill, Louise Rothman-Riemer, Yolanda Schonbrun, Rosalie Schubert, Leslie Smith, Bev Solo, Sandy Venning and Emily Wilson

Excused Absence Miranda Perry

Administrative

  • Introduction of old/new Board members & Board Covenant - Respect other people's time and try to arrive on time.
  • Agenda - Judy M moved and Leslie seconded to accept agenda. All agreed by consensus.
  • Minutes from previous meeting approved by consensus
  • Treasurer's report - Emily reported our status at this time. Approved by Board.
  • Rosalee circulated the Absences Calendar to the Board.
  • Refreshment assignments for 2012-2013 Board year - Rosalee circulated the sign-up sheet.
  • Review 2012-2013 Board Calendar - Rosalee will keep track of all the dates we need to be aware of and will keep the calendar updated.
  • Rosalee circulated a list of committee members for the committee chairs to update.
  • National Women's Political Caucus has requested we co-sponsor some of their programs:
    October 1 - ballot measure pros and cons - we will not co-sponsor because there will also be advocacy speakers on the program, but we will present the neutral pros and cons.
    November 12 - Robin Hood tax - we will not co-sponsor (not a League topic).
    January 7 - right wing attack on women - Board discussed this topic and decided to ask them for more information before we decide.
    February 4 - International Women's Issues - we will co-sponsor.
    March 4 - Women's Health Care Issues within Affordable Care Act - we will co-sponsor.

Program
  • September 12 program on Money and Politics - Yolanda reminded the Board of this event to be sure all are coming to City Hall Room 1.
  • October 9 program - Pros and Cons on ballot measures. We will hold the program at City Hall, Room 3 (Office John Hege) as usual, and will have coffee, etc. Yolanda will make a flyer. Miranda and Bev will take care of publicity for the program. Judy M will provide the speakers.

Action Committee
  • Proposed Oakland Unified School District Bond Measure November 2012 election. Mary described the Measure J bond measure which the Action Committee recommends we support. We discussed this issue at length. Mary moved we support the measure and Louise seconded. The Board approved unanimously.
  • Discussion of circulated Action report. Paragraph 2 under Recent Activities: "Barbara" refers to Barbara Parker, City Attorney. September 24 Hot Topics (Vote with the League, LWV recommendations on ballot measures) is important to attend. Yolanda asked how Hot Topics select topics. Mary explained the process. First, the Action Committee suggests a topic based on interest and availability of speakers/discussion leaders. Then Action takes it to the Board for approval. The Board decided to place a note in the VOTER requesting the general membership to suggest ideas for Hot Topics discussion.
  • LWVC has requested volunteers to work on advocacy for state ballot measures.
  • Action decisions taken by Board and/or Executive Committee this summer.
FOR THE RECORD:
  • 1. In July, Executive Committee voted to make a statement at City Council on July 17 in support of the AC Transit Bus Rapid Transit project (Action Committee had proposed support).
  • 2. Also in July, the Executive Committee voted to make a statement at the July 9th City Council meeting supporting Oakland's participation in the Code for America 2013 Fellowship Program. Text of the statement to be posted on our website Action & Advocacy page.
  • On July 28th via electronic email meeting, Oakland Board voted to support the Oakland Zoo measure A-1 on the November 2012 ballot. A quorum of 13 out of 15 Board members participated. Of these 12 voted to support the measure and 1 to be neutral. This is a County issue, and LWV Alameda County Council Bylaws require a super majority of 6 out of the 7 County Leagues to agree on a ballot measure position. In this case, 5 Leagues including LWVO had voted to support, and 2 to remain neutral. As a result, the League is neutral on this issue.

Voter Service
  • Policy issues arising from candidate forums - Judy M told us about issues with video taping during Candidate Forums as related to League policy. We ask candidates to sign an agreement not to video the forums, but it can be difficult to enforce. Discussion on this matter will continue with State LWV.
  • We need question sorters for District 1 candidate forums. Volunteers must not live in the District 1.
  • Judy M needs assistance with sorting and distributing Easy Voter Guides.
  • Update on Oakland Easy Voter Guide - Katherine reported that we are in good shape. Alec McDonald has received statements from all but two candidates. Katherine will follow up with them.
  • The October 3 issue of East Bay Express will include the Oakland Easy Voter Guide as an insert in 20,000 copies.

Development
  • We need to begin thinking about a speaker(s) for our annual luncheon. The spirited discussion came up with several possible ideas for Katherine. It would be nice to have a woman speaker, since it has been several years of male speakers. Katherine will send an email to each Board member containing the list of suggestions to help us come up with even more suggestions.

Membership & Outreach
  • Louise reported we have an increase of new members this year. However, we continue to wait for more renewals. At the next Board meeting, Membership will bring in the list of non-renewals and each Board member will contact them personally.
  • Membership will send a letter to new homeowners inviting them to join LWVO. The Committee is planning a social on October 5.
  • Suzanne mentioned the downtown Oakland 1st Friday Art Murmur has changed dramatically over the past few months, so we need to rethink our idea of holding an event there. There is an alternative daytime art gallery event on second Saturday's, more controlled.
  • This Saturday is the Delilah Beasley Tea at the Pardee Mansion. The League is co-sponsoring the event with Girls Inc. and the POWER women's group. Board members urged to attend. We will have a membership table.

Leadership Development & Interns
  • Rosalee reported she has contacted five colleges in the area regarding our proposal to sponsor an unpaid internship. Mary is working on a description for the Intern position to build an observer program. Leslie Smith does know a few people who might be able to help Rosalee with information. Rosalee and Carole will help Mary write the description.
  • Follow-up on Retreat plans - Suzanne will work on this and call a sub-committee meeting to create a leadership development strategy

VOTER
Request for contributions for Easy Voter Guide
Program - pros and cons
Profiles from new board members - Emily and Yolanda
October candidate forums
Local Easy Voter Guide insert
State Pros and Cons insert
Voter registration deadline
List of sources to go to learn more information about going on
Vote with the League
Endorsement of Oakland school district bond measure

Meeting adjourned at 8:37pm.

Respectfully submitted,

Annmarie Hallin, secretary to the Board